MEADOW POINTE Ill COMMUNITY DEVELOPMENT DISTRICT
August 21, 2019 Minutes of Meeting
Page 1

MINUTES OF MEETING
Each person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based.

MEADOW POINTE Ill COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors' of the Meadow Pointe Ill Community Development District was held on Wednesday, August 21, 2019 at 6:30 p.m. at the Meadow Pointe Ill Clubhouse, located at 1500 Meadow Pointe Blvd., Wesley Chapel, FL 33543.
Present and constituting a quorum:

Michael Hall Paul Carlucci Rick Daddio John Johnson Glen Aleo
Also present were:
Joe Raethke Matt Huber Tyree Brown Tonja Stewart Susan Cali Vivek Babbar James Bennett
Captain Tait Sanborn Deputy Frank Pizzuto Audience

FIRST ORDER OF BUSINESS

Board Supervisor, Chairman Board Supervisor, Vice Chairman
Board Supervisor, Assistant Secretary Board Supervisor, Assistant Secretary Board Supervisor, Assistant Secretary

Regional District Manager, Rizzetta & Co. District Manager, Rizzetta & Co.
Field Service Manager, Rizzetta & Co. District Engineer, Stantec
Clubhouse Manager
District Counsel, Straley Robin & Vericker LMP (via phone)
Pasco County Sheriff's Office Pasco County Sheriff's Office

Call to Order

Mr. Roethke called the meeting to order and performed roll call confirming a quorum for the meeting.
SECOND ORDER OF BUSINESS	Audience Comments on Agenda Items
There were no audience comments put forward at this time.

MEADOW POINTE Ill COMMUNITY DEVELOPMENT DISTRICT
August 21, 2019 Minutes of Meeting
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THIRD ORDER OF BUSINESS	Consideration of Minutes of the Board of Supervisors' Meeting Held on July 17th, 2019

On a Motion by Mr. Johnson, seconded by Mr. Daddio, with all in favor, the Board of Supervisors approved the minutes of the Board of Supervisors' Meeting held on July 17th, 2019, as presented, for Meadow Pointe Ill Community Development District.

FOURTH ORDER OF BUSINESS	Consideration of Operation and
Maintenance Expenditures for July 2019

Mr. Johnson asked questions on several invoices.

On a Motion by Mr. Johnson, seconded by Mr. Carlucci, with all in favor, the Board of Supervisors approved the operations and maintenance expenditures for July 2019 ($107,135.80) for Meadow Pointe Ill Community Development District.

FIFTH ORDER OF BUSINESS	Community Deputy Report

Pasco County Sheriff Captain Sanborn addressed the Board and audience and discussed several items of interest, including crime trends in the area; changing technology in law enforcement, and their response to current issues. Mr. Sanborn entertained various questions from the audience.

(Captain Sanborn left at 7:08 p.m.)
SIXTH ORDER OF BUSINESS	Review of Field Inspection Report

Mr. Raethke presented the Field Inspection Report and Mr. Brown reviewed the details of this report with the Board. Mr. Bennett responded to several items in the report and entertained various questions from the Board. The Board requested photos of the maintenance near the conservation stakes where the cutbacks are being done. Mr. Johnson informed Mr. Bennett that some of the ponds on the cutback map are mislabeled.

(Mr. Brown and Mr. Bennett left at 7:25 p.m.)

SEVENTH ORDER OF BUSINESS	Consideration of Proposals for Quarterly
HVAC Services

Mr. Raethke presented proposals for HVAC Services and Ms. Cali reviewed the details of the proposals with the Board.

MEADOW POINTE III COMMUNITY DEVELOPMENT DISTRICT
August 21, 2019 Minutes of Meeting
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On a Motion by Mr. Johnson, seconded by Mr. Carlucci, with all in favor, the Board of Supervisors approved the proposal from All Florida Mechanical Services for HVAC services at a cost of $193.12 for Meadow Pointe 111 Community Development District.

EIGHTH ORDER OF BUSINESS	Consideration of ADA Compliance
Proposals

Mr. Roethke presented several proposals for ADA website compliance to the Board. A discussion ensued.

On a Motion by Mr. Carlucci, seconded by Mr. Aleo, with all in favor, the Board of Supervisors approved the proposal from V-Global Tech for ADA Website compliance for Meadow Pointe Ill Community Development District.

NINTH ORDER OF BUSINESS	Consideration of Contract for Professional Technology Services

Mr. Roethke presented a proposal from Rizzetta Technology Services for professional technology services, including F.S. Chapter 189.069 compliance.

On a Motion by Mr. Daddio, seconded by Mr. Johnson, with all in favor, the Board of Supervisors approved the proposal from Rizzetta Technology Services for professional technology services at a cost of $100 a month for Meadow Pointe Ill Community Development District.

TENTH ORDER OF BUSINESS	Public Hearing on Fiscal Year 2019-2020
Budget & Imposing Special Assessment

On a Motion by Mr. Carlucci, seconded by Mr. Johnson, with all in favor, the Board of Supervisors opened the Public Hearing on fiscal year 2019-2020 Budget for Meadow Pointe Ill Community Development District.

Presentation of Fiscal Year 2019-2020 Budget
Mr. Roethke presented the budget for Fiscal Year 2019-2020 to the Board, but no changes were made to the budget.

On a Motion by Mr. Johnson, seconded by Mr. Daddio, with all in favor, the Board of Supervisors closed the Public Hearing on fiscal year 2019-2020 Budget for Meadow Pointe Ill Community Development District.

Consideration of Resolution 2019-04, Adopting Fiscal Year 2019-2020 Budget

MEADOW POINTE III COMMUNITY DEVELOPMENT DISTRICT
August 21, 2019 Minutes of Meeting
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Mr. Roethke presented Resolution 2019-04 to the Board, which will adopt the final budget for Fiscal Year 2019-2020

On a Motion by Mr. Johnson, seconded by Mr. Carlucci, with all in favor, the Board of Supervisors Resolution 2019-04 for Meadow Pointe Ill Community Development District.

Consideration of Resolution 2019-05, Imposing Special Assessments & Certifying an Assessment Roll

Mr. Roethke presented Resolution 2019-05 to the Board, which will approve the special assessments and certify the assessment roll for Fiscal Year 2019-05.

On a Motion by Mr. Johnson, seconded by Mr. Carlucci, with all in favor, the Board of Supervisors Resolution 2019-05 for Meadow Pointe Ill Community Development District.

ELEVENTH ORDER OF BUSINESS	Consideration of Resolution 2019-06,
Setting the Fiscal Year 2019-2020 Meeting Schedule

Mr. Roethke presented Resolution 2019-06 to the Board, which will set the meeting schedule for Fiscal Year 2019-2020.

On a Motion by Mr. Johnson, seconded by Mr. Daddio, with all in favor, the Board of Supervisors Resolution 2019-06 for Meadow Pointe Ill Community Development District.

TWELFTH ORDER OF BUSINESS	Review of Landscape Bid Process

The Board reviewed the updated Landscape RFP document prepared by OLM. Mr. Roethke presented a map for the conservation area cutbacks that will be a part of this RFP. Mr. Bennett will need to revise some mis-labeling on this map.

On a Motion by Mr. Carlucci, seconded by Mr. Johnson, with all in favor, the Board of Supervisors approved the RFP package from OLM for Meadow Pointe Ill Community Development District.

On a Motion by Mr. Johnson, seconded by Mr. Carlucci, with all in favor, the Board of Supervisors terminated the Field Services Contract with Rizzetta as of November 30, 2019 for Meadow Pointe Ill Community Development District.

MEADOW POINTE III COMMUNITY DEVELOPMENT DISTRICT
August 21, 2019 Minutes of Meeting
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On a Motion by Mr. Johnson, seconded by Mr. Carlucci, with all in favor, the Board of Supervisors approved the contract with OLM for monthly inspections at a cost of
$750.00 per month to begin as of December 1, 2019 for Meadow Pointe Ill Community Development District.

THIRTEENTH ORDER OF BUSINESS	Discussion Regarding Status of Street
Tree Project

Mr. Raethke updated the Board on the current status of the street tree project, and provided a proposal from Aventura to install a tree at 1027 Helmsdale Drive at a cost of
$537. 00

On a Motion by Mr. Carlucci, seconded by Mr. Johnson, with all in favor, the Board of Supervisors approved the proposal from Aventura for tree installation at a cost of
$537.00 for Meadow Pointe Ill Community Development District.

FOURTEENTH ORDER OF BUSINESS	Consideration of Pool Deck Proposal

Mr. Raethke presented a proposal from the Pool Doctor for pool deck repairs, and Ms. Cali reviewed the details of this proposal with the Board. The Board tabled these proposals until the next meeting.

FIFTEENTH ORDER OF BUSINESS	Consideration of Tennis Court Canopy

Mr. Raethke presented a proposal for a tennis court canopy and Ms. Cali reviewed the details of this proposal with the Board. The Board tabled this until the next meeting.

SIXTEENTH ORDER OF BUSINESS	Consideration of Zap Cap System

Mr. Raethke presented information regarding a Zap Cap system for several meters within the community. Ms. Cali stressed the need for these Zap Caps on these meters due to lighting strikes, power surges, and other issues. A discussion ensued. The Board would like to have an electrician look at other options instead of installing a Zap Cap system.
SEVENTEENTH ORDER OF BUSINESS	Discussion Regarding CDD Fees

Mr. Raethke presented a fee summary to the Board, and a discussion ensued regarding various fees for key fobs, gate remotes, rentals, and other membership costs. Mr. Babbar added comments on non-resident user fees.

EIGHTEENTH ORDER OF BUSINESS	Staff Reports

Community Deputy
Report covered in fifth order of business.

District Counsel

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August 21, 2019 Minutes of Meeting
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Mr. Babbar discussed reservation policies that can be discussed at a future meeting. Mr. Babbar discussed due diligence done on the boardwalk issue and there was no documentation found that required the District to keep and maintain the Boardwalk. The Board would like District Counsel and District Engineer to perform some additional research.
District Engineer
Ms. Stewart noted some control structure issues that need to be maintained by Aquatic Systems. Ms. Stewart presented a proposal to clean drainage structure at the intersection of Folkstone & Rensselaer.

On a Motion by Mr. Johnson, seconded by Mr. Daddio, with all in favor, the Board of Supervisors approved a proposal for cleaning drainage structure at a cost of
$1,200.00 for Meadow Pointe Ill Community Development District.

Ms. Stewart presented a proposal to install a concrete bollard near the gate at Hillhurst. This was damaged and was removed when the Hillhurst paving project was completed, and this should be replaced.

On a Motion by Mr. Carlucci, seconded by Mr. Johnson, with all in favor, the Board of Supervisors approved the installation of concrete bollard at a cost of $600.00 for Meadow Pointe Ill Community Development District.

Ms. Stewart discussed sidewalk issues and the Board would like to review options for another sidewalk repair project. Ms. Stewart will reach out to the vendor used for previous repairs.
Field Operations Manager
Waterway Inspection Report
Mr. Raethke presented the waterway inspection report to the Board. Review of Field Inspection Report
Discussed during the sixth order of business.
Amenity Management
Ms. Cali reviewed the monthly clubhouse management report with the Board. The Board requested an update on the cell tower repairs. Staff is following up on this consistently, and Mr. Hall urged residents to also call and request that the cell tower is repaired as soon as possible. The Board discussed setting up a large community event.

District Management

MEADOW POINTE Ill COMMUNITY DEVELOPMENT DISTRICT
August 21, 2019 Minutes of Meeting
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Mr. Raethke presented the Monthly Financial Summary to the Board. Mr. Raethke introduced Matt Huber as the District Manager going forward for Meadow Pointe Ill.
Mr. Raethke reminded the Board that the next meeting will be held September 181h, 2019 at 6:30 p.m.
NINETEENTH ORDER OF BUSINESS	Audience Comments

A resident asked a question about tree removals. A resident asked a question about street paving.
A resident asked a question about overgrowth on pons #18.
A resident asked a question about a drainage issue at the Whitlock entrance.
TWENTIETH ORDER OF BUSINESS	Supervisor Requests

Mr. Carlucci asked the District Engineer to review a pothole in Beacons Field. Mr. Aleo asked for a schedule for the tree removals & replacements.
TWENTY-FIRST ORDER OF BUSINESS	Adjournment

On a Motion by Mr. Johnson, seconded by Mr. Daddio, with all in favor, the Board of Supervisors adjourned the meeting at 9:09 p.m. for the Meadow Pointe Ill Community Development District.

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Assistant Secretary	ChairmanNice Cha rman