Meadow Pointe III Community Development District

Board of Supervisors’ Special Meeting
December 18, 2019

District Office:
5844 Old Pasco Road, Suite 100
Pasco, Florida 33544
813.994.1615

www.meadowpointe3cdd.org

MEADOW POINTE III
COMMUNITY DEVELOPMENT DISTRICT AGENDA
At the Meadow Pointe III Clubhouse, located at 1500 Meadow Pointe Blvd, Wesley Chapel, FL 33543.

District Board of Supervisors	Michael Hall Paul Carlucci John Johnson Rick Daddio Glen Aleo	Chairman
Vice Chairman Assistant Secretary Assistant Secretary Assistant Secretary	
District Manager	Matt Huber	Rizzetta & Company, Inc.	
District Attorney	Mark Straley/ Vivek Babbar	
Straley, Robin, & Vericker	
District Engineer
Services Inc	Tonja Stewart	Stantec Consulting	

All Cellular phones and pagers must be turned off while in the clubhouse.

The Audience Comment portion of the agenda is where individuals may make comments on matters that concern the District. Individuals are limited to a total of three
minutes to make comments during this time.

Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting/hearing/workshop is asked to advise the District Office at least forty-eight (48) hours before the meeting/hearing/workshop by contacting the District Manager at (813) 533-2950. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1- 1, or 1-800-955-8771 (TTY) 1-800-955-8770 (Voice), who can aid you in contacting the District Office.

A person who decides to appeal any decision made at the meeting/hearing/workshop with respect to any matter considered at the meeting/hearing/workshop is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made including the testimony and evidence upon which the appeal is to be based.

5844 Old Pasco Road, Suite 100, Wesley Chapel, FL 33544 - 813-994-1001 www.meadowpointe3.org

December 10, 2019

Board of Supervisors Meadow Pointe III Community Development District

FINAL AGENDA

Dear Board Members:

The regular meeting of the Board of Supervisors of the Meadow Pointe III Community Development District will be held on Wednesday, December 18, 2019 at 6:30 p.m. at the Meadow Pointe III Clubhouse, located at 1500 Meadow Pointe Blvd, Wesley Chapel, FL 33543. The following is the tentative agenda for this meeting:

CALL TO ORDER/ROLL CALL
PLEDGE OF ALLIEGANCE
AUDIENCE COMMENTS ON AGENDA ITEMS
BUSINESS ADMINISTRATION
Consideration of Minutes of the Community Workshop and
Board of Supervisors’ Meetings held on November 20, 2019……… Tab 1
Consideration of Operation and Maintenance Expenditures for November 2019	Tab 2
NEW BUSINESS ITEMS
Consideration of Landscaping Services Proposals (previously distributed)
Discussion Regarding Status of Street Tree Project	Tab 3
Consideration of Resolution 2020-01, Amending  FY 2018-2019 Budget	Tab 4
STAFF REPORTS
Community Deputy
District Counsel
Consideration of Resolution 2020-02, Declaring Boardwalk
Closed	Tab 5
Review and  Discussion  of  Draft  Recreational  Facilities Policies	Tab 6
District Engineer
Discussion Regarding Erosion Repairs
Discussion Regarding Proposals for Gutter Repairs
Aquatics Update
Presentation of Waterway Inspection Report
Landscape Update
Review of Field Inspection Report
Review of LMP Field Inspection Response
Consideration of Landscape Proposals (if any)

Amenity Management
Presentation of Monthly Report
District Manager
AUDIENCE COMMENTS ON OTHER ITEMS
SUPERVISOR REQUESTS
ADJOURNMENT

I look forward to seeing you at the meeting. In the meantime, if you have any questions, please do not hesitate to contact me at (813) 533-2950

Sincerely, Matt Huber Matt Huber
District Manager

Tab 1

1	MINUTES OF MEETING
2
Each person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that
person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such
appeal is to be based.
6
MEADOW POINTE III
COMMUNITY DEVELOPMENT DISTRICT
9
The community workshop of the Board of Supervisors’ of the Meadow Pointe III
Community Development  District  was held on  Wednesday, November 20,  2019 at 6:00
p.m. at the Meadow Pointe III Clubhouse, located at 1500 Meadow Pointe Blvd., Wesley
Chapel, FL 33543.
14
15	Present and constituting a quorum:
16
Michael Hall	Board Supervisor, Chairman
Paul Carlucci	Board Supervisor, Vice Chair
Rick Daddio	Board Supervisor, Assistant Secretary
John Johnson	Board Supervisor, Assistant Secretary
Glen Aleo	Board Supervisor, Assistant Secretary
22
23	Also present were:
24
Matt Huber	District Manager, Rizzetta & Co.
Tonja Stewart	District Engineer, Stantec
Susan Cali	Clubhouse Manager
Vivek Babbar	District Counsel, Straley Robin & Vericker
Paul Woods	OLM
Audience
31
32	FIRST ORDER OF BUSINESS	Call to Order
33
34	Mr. Huber called the workshop to order and performed roll call.
35
36	SECOND ORDER OF BUSINESS	Audience Comments on Agenda Items
37
38	There were no audience comments put forward.
39
THIRD ORDER OF BUSINESS	Discussion Regarding Precision
Sidewalk Safety Inspection
42
43
Ms. Stewart reviewed ongoing issues with sidewalks and a lengthy discussion issued.
Mr. Hall recommended that the Board develop a “long” range plan to address the sidewalks
over the next five years.
47

FOURTH ORDER OF BUSINESS	Review of Community Sidewalks and
Proposal for sidewalk gutter repairs at
1930 Folkstone
51
52	Staff was asked to contact Harns at Romanar Graphics to obtain a proposal.
53
54	FIFTH ORDER OF BUSINESS	Adjournment
55

On a Motion by Mr. Carlucci, seconded by Mr. Johnson, with all in favor, the Board of Supervisors adjourned the workshop at 6:27 p.m. for the Meadow Pointe III Community Development District.

56
57
58
59
60	Assistant Secretary	Chairman/Vice Chairman

1	MINUTES OF MEETING
2
Each person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that
person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such
appeal is to be based.
6
MEADOW POINTE III
COMMUNITY DEVELOPMENT DISTRICT
9
The regular meeting of the Board of Supervisors’ of the Meadow Pointe III
Community Development District was held on Wednesday, November 20, 2019 at 6:30
p.m. at the Meadow Pointe III Clubhouse, located at 1500 Meadow Pointe Blvd., Wesley
Chapel, FL 33543.
14
15	Present and constituting a quorum:
16
Michael Hall	Board Supervisor, Chairman
Paul Carlucci	Board Supervisor, Vice Chair
Rick Daddio	Board Supervisor, Assistant Secretary
John Johnson	Board Supervisor, Assistant Secretary
Glen Aleo	Board Supervisor, Assistant Secretary
22
23	Also present were:
24
Matt Huber	District Manager, Rizzetta & Co.
Tonja Stewart	District Engineer, Stantec
Susan Cali	Clubhouse Manager
Vivek Babbar	District Counsel, Straley Robin & Vericker
Jason Liggett	LMP
Brian Mortillaro	LMP
Paul Woods	OLM
Deputy Mahager	Community Sheriff
Audience
34
35	FIRST ORDER OF BUSINESS	Call to Order
36
Mr. Huber called the meeting to order and performed roll call confirming a quorum
for the meeting.
39
40	SECOND ORDER OF BUSINESS	Audience Comments on Agenda Items
41
42	There were no audience comments put forward at this time.
43
44
45
46
47

48	THIRD ORDER OF BUSINESS	Consideration of Landscape Proposals
49
Mr. Johnson and Mr. Hall provided a brief summary of their reviews and rankings of
the proposals received.	Following a brief discussion, it was decided to table this matter
until the December meeting.
53
FOURTH ORDER OF BUSINESS	Discussion Regarding Status of Street
Tree Project
56
Mr. Huber reviewed the email sent from Mr. Litts providing an update on phases 2,
3, &	4 of the project and discussion ensued regarding concerns with missing trees, fees for
work completed, more clarification on certain areas, water bags not being filled,
replacement of a tree ring as well as the need to obtain a proposal and contract for phase
four. Mr. Hall noted that there is a tree in the median in Broughton Place with holiday lights
on it. The Board indicated that it would like to proceed with phase four, as soon as the
proposals are received.
64
65	FIFTH ORDER OF BUSINESS	Consideration of LMP Annuals Proposal
66
67	Mr. Huber presented a proposal from LMP to install the seasonal annuals.
68

On a Motion by Mr. Johnson, seconded by Mr. Carlucci, with all in favor, the Board of Supervisors approved the proposal from LMP for seasonal annuals in the amount of
$ 6,400 for Meadow Pointe III Community Development District.

69
70	SIXTH ORDER OF BUSINESS	Consideration of Tennis Court Cameras
71
The Board tabled this item and asked that Staff work on an overall bid to be included in
budget discussions next Spring.
74
75	SEVENTH ORDER OF BUSINESS	Consideration of Fitness 320 Renewal
76
Ms. Cali reviewed the request from Fitness 320 to renew their vendor application. Mr.
Johnson requested that Amenity and Vendor policies be updated. Mr. Babbar will provide
these at the next meeting.
80

On a Motion by Mr. Johnson, seconded by Mr. Daddio, with all in favor, the Board of Supervisors approved renewing the Fitness 320 Agreement for Meadow Pointe III Community Development District.

81
EIGHTH ORDER OF BUSINESS	Consideration of Books and Basketball
Vendor
84
85	The Board tabled discussion on this matter.
86

87
NINTH ORDER OF BUSINESS	Consideration of Pool Doctor Coping
Repair
90
A brief discussion was held regarding the need to only repair 75 feet of the coping at
this time.
93

On a Motion by Mr. Johnson, seconded by Mr. Daddio, with all in favor, the Board of Supervisors approved the Pool Doctor Proposal for 75 feet of coping repairs at a cost of $ 2,175 for Meadow Pointe III Community Development District.

94
TENTH ORDER OF BUSINESS	Consideration of Pool Doctor Drain
Repair Proposal
97
A brief discussion was held regarding the proposal and work needed. The following
Board action was taken.

On a Motion by Mr. Johnson, seconded by Mr. Carlucci, with all in favor, the Board of Supervisors approved the Pool Doctor Proposal for drain repairs a cost of $  11,400 for Meadow Pointe III Community Development District.

ELEVENTH ORDER OF BUSINESS	Staff Reports
A.	Landscape Update
Mr. Mortillaro informed the Board that the annuals have been installed, grasses
cut, the woodline project will be completed by January 2020 and the fig removed
on N ovember 22nd. He stated that crews are seeing evidence of off- roading in
the fields.

Mr. Hall noted that the edging on the path was not done and the cell tower looks
bad. It was noted that the cell tower work is currently scheduled for the first week
of December.	A request was made to ensure that the correct siz e flag is
installed.

B.	Aquatic Systems
Ms. Stewart noted that the aquatic plants were sprayed and killed in some of the
ponds. The Board asked that the vendor be notified that any erosion that occurs
as a result of the loss of aquatic plants will be their responsibility.

Mr. Johnson asked that Ms. Stewart look at ponds # 56 and # 59 for evidence of
erosion issues.

C.	Community Deputy
Deputy Meahger presented safety tips for the holiday season.

D.	District Counsel
Mr. Babbar explained that he anticipates having a resolution for the Boardwalk at
the December meeting.

Mr. Babbar briefed the Board on a notice letter received from Meadow Pointe II
cancelling the Road Agreement with the District. He explained that card access
to the Mansfield gate will be deactivated as of February 6, 2020, but the call box
will still be available.  Exiting the gate will not be an issue.	Mr. Aleo and Ms.
Stewart reviewed the history of the agreement.

Mr. Johnson asked that Ms. Cali go through the data base and make sure that
there are no remotes assigned to Meadow Pointe II residents and none are sold
to Meadow Pointe II residents.

Ms. Cali inquired about the process to notify residents of the closure and Mr.
Aleo recommended that an Olive Branch be extended to the Meadow Pointe II
Board by inviting them to an annual meeting.

E.	District Engineer
Ms. Stewart informed the Board that there are currently four locations in need of
gutter replacement and erosion repairs. She stated that she will be obtaining
proposals for the December meeting.

F.	Amenity Management
Ms. Cali stated that the Heatherstone gate was installed this week and the rust
removal project for the PVC fencing along the Boulevard has begun.

Mr. Hall expressed his frustration and dissatisfaction with the appearance of the
community and level of service being provided by Riz z etta. He cited several
examples of ongoing issues that are not being addressed and the need for
additional staffing.

Other Board Supervisors presented additional items that need to be addressed,
such as; numerous traffic sign issues, entrance walls, missing fencing sections
and white caps. A brief discussion was held regarding the process for having
repairs, scheduled, assigned, and tracked. A recommendation was made that
Susan stay at the clubhouse to manage operations and Michael be the one to
drive the community completing inspections, monitoring parking, and following up
on vendors.

G.  District Management
Mr. Huber discussed the monthly financial summary.

Mr. Huber presented the Engagement letter for  the 2019	Audit from CRI and asked
that  the  Board execute it.	A brief discussion was held regarding an error to the
minutes naming another firm as being the highest ranked bidder instead of CRI.

On a Motion by Mr. Carlucci, seconded by Mr. Daddio, with all in favor, the Board of Supervisors the audit engagement letter from CRI for Meadow Pointe III Community Development District.

Mr. Huber reminded the Board that the next meeting will be held December 18 , 2019
176	at 6:30 p.m.
177
TWELFTH ORDER OF BUSINESS	Consideration of Minutes of the
Board of Supervisors’ Meeting
Held on October 16, 2019

On a Motion by Mr. Carlucci, seconded by Mr. Johnson, with all in favor, the Board of Supervisors approved the minutes of the Board of Supervisors’ Meeting held on October 16, 2019 , as presented, for Meadow Pointe III Community Development District.

THIRTEENTH ORDER OF BUSINESS	Consideration of Operation and
Maintenance Expenditures for October
185	2019
186
On a Motion by Mr. Johnson, seconded by Mr. Daddio, with all in favor, the Board of Supervisors approved the operations and maintenance expenditures for October 2019   ( $  13,434.9  0)  for Meadow Pointe III Community Development District.
187
188	FOURTEENTH ORDER OF BUSINESS	Audience Comments
189
Audience comments were entertained regarding the condition of the clubhouse,
appearance of the newly installed annuals, various maintenance and pond concerns. Ms.
Stewart  was  asked  to  obtain  proposals  for  necessary  repairs  to  skimmers,  etc.	A
discussion was held regarding the possibility or outsourcing pressure washing and other
similar projects.

Staff confirmed that meetings will continue to be held on the third Wednesday of
each month.

Representatives from LMP expressed their thoughts on the landscape services bid
process.

FIFTEENTH ORDER OF BUSINESS	Supervisor Requests

204	Ms. Cali inquired about who should be taking an inventory of the signs in the	
205	community.	
206		
207	A brief discussion was held regarding the upcoming adult event on December 14th.	
208
209	SIXTEENTH ORDER OF BUSINESS	Adjournment
210

On a Motion by Mr. Johnson, seconded by Mr. Daddio, with all in favor, the Board of Supervisors adjourned the meeting at 8 :58 p.m. for the Meadow Pointe III Community Development District.

211
212
213
214
215	Assistant Secretary	Chairman/Vice Chairman

Tab 2

MEADOW POINTE III
COMMUNITY DEVELOPMENT DISTRICT
5844 Old Pasco Road, Suite 100, Wesley Chapel, FL 33544 - 813-994-1001 - Meadowpointe3cdd.org

Operations and Maintenance Expenditures	
		November 2019	
		For Board Approval	

Attached please find the check register listing the Operation and Maintenance expenditures paid from November 01, 2019 through November 30, 2019. This does not include expenditures previously approved by the Board.	

The total items being presented:	

$200,614.16	

Approval of Expenditures:	

 		
Chairperson		
 		Vice Chairperson	
 		Assistant Secretary	

Vendor Name		Check Number	Invoice Number		Invoice Description		Invoice Amount		

Aquatic Systems, Inc.	003637	0000460505	Aquatic Maintenance 11/19	$	5,383.00	
Aventura Nursery & Landscape, Inc.	003638	39955	Tree Purchase 10/19	$	5,355.00	
Aventura Nursery &
Landscape, Inc.	003627	40184	Install Japanese Blueberry & Pine Nugget
10/19	$	1,074.00	
CINTAS Corporation #074	003617	4033346312	Supplies 10/25/19	$	25.34	
CINTAS Corporation #074	003640	4034558206	Supplies 11/19	$	103.89	
Commercial Controls, Inc.	003618	4474	Rewired Pool Lights 10/19	$	256.00	
DCSI Inc.	003619	26284	Gate CCTV Warranty/License Plate Camera 10/19	$	395.88	
Department of Economic
Opportunity	003641	73603	Special District Fee FY19/20	$	175.00	
Ecological Consultants, Inc.	003628	11652	29th Semi-Annual Monitoring 10/19	$	345.00	
Fitness Logic	003620	92418	Repaired Walking Belt on Treadmill 10/19	$	42.00	
Florida Department of Revenue	003626	61-8015577967-4
10/19	Sales & Use Tax 10/19	$	282.55	
Frontier Communications of
Florida	003642	Phone Summary
11/19	239-188-0915-091913-5 Phone Summary
11/19	$	580.65	
Landscape Maintenance
Professionals, Inc.	003643	147611	Monthly Ground Maintenance 11/19	$	18,034.00	
Landscape Maintenance
Professionals, Inc.	003629	148089	Bahia & Ornamental Fertilization 10/19	$	8,300.00	
Landscape Maintenance
Professionals, Inc.	003629	148090	Pest Control 10/19	$	430.00	

Vendor Name		Check Number	Invoice Number		Invoice Description		Invoice Amount		

Marshall Tree Farm	003654	29857	Pride Of Houston Yaupon 11/19	$	6,870.00	
Meadow Pointe III CDD	CD503	CD503	DC Replenishment -Susan	$	650.67	
Meadow Pointe III CDD	CD501	CD501	DC Replenishment -Susan	$	618.02	
Meadow Pointe III CDD	CD502	CD502	DC Replenishment- Mike	$	331.49	
Mid Florida Tree Service, Inc.	003644	5271	Tree Removal/Maintenance 09/19	$	47,575.00	
Mid Florida Tree Service, Inc.	003621	5415	Tree Removal/Maintenance 10/19	$	3,325.00	
Mid Florida Tree Service, Inc.	003644	5416	Tree Removal/Maintenance 10/19	$	28,900.00	
Mike Fasano, Tax Collector	003645	Tax District 36M3 2019	2019 Ad & Non-Ad Valorem Assessments 3426200000001000020	$	3,766.71	
Netix Solutions, LLC	003630	0401	Community Website 11/19	$	200.00	
Outsmart Pest Management, Inc.	003647	25341	Monthly Pest Control 11/19	$	51.00	
Pasco County BOCC	003639	19182967	2019 Solid Waste Assessment	$	1,034.93	
Pasco County Sheriff's Office	003648	100119	Law Enforcement Services Installment #01 - 10/19	$	8,732.25	
Pasco County Sheriff's Office	003648	110119	Law Enforcement Services Installment #02 -
11/19	$	8,732.25	
Pasco County Utilities	003622	12582005	1500 Meadow Pointe Blvd 09/19	$	420.62	
Rizzetta & Company, Inc.	003631	INV0000044521	District Management Fees 11/19	$	6,083.33	

Vendor Name		Check Number	Invoice Number		Invoice Description		Invoice Amount		

Rizzetta Amenity Services, Inc.	003632	INV00000000006561	Amenity Management Services 08/19	$	17,845.11	
Rizzetta Amenity Services, Inc.	003632	INV00000000006831	Out of Pocket Expenses 10/19	$	131.50	
Rizzetta Amenity Services, Inc.	003632	Ret0000000032	Amenity Management Services 07/19	$	(4,130.00)	
Robert L. Shoney	003649	102819-Shoney	Musician For Adult Holiday Party 12/19	$	500.00	
Southern Automated Access Services LLC	003623	7023	Replaced Exit Island Operator Belt 10/19	$	95.00	
Southern Automated Access
Services LLC	003633	7044	Programmed Master Code 11/19	$	95.00	
Stantec Consulting Services
Inc.	003634	1580808	Engineering Services 10/19	$	1,570.52	
Suncoast Pool Service	003650	5741	Monthly Pool Service 11/19	$	1,145.00	
TECO	003635	311000030198 1019	Summary Bill 10/19	$	8,824.72	
U.S. Water Services Corporation	003651	901318	Monthly Lift Station Inspection 10/19	$	78.74	
Verizon	003652	9841460652	Cell Service Monthly 10/19	$	118.36	
Waste Connections Of Florida	003636	4323801	Waste Disposal 10/19	$	14,658.56	
Waste Connections Of Florida	003653	656673	Waste Disposal Services 11/19	$	66.00	
Wesley Chapel Wind Ensemble Inc	003625	110619	Musicians For Patriotic Concert 11/19	$	200.00	
Withlacoochee River Electric
Cooperative, Inc.	003624	1353910 10/19	Street Lights 10/19	$	1,342.07	

Report Total	$	200,614.16

Tab 3

Subject:	FW: update

From: Ron Litts <ronlitts@gmail.com>
Sent: Friday, December 06, 2019 5:24 PM
To: Matthew E. Huber <MHuber@rizzetta.com>
Subject: update

Planting is well underway and progressing

The LA and I are in process of developing a plan that I can provide to the county for their approval of the changes in planting areas as previously discussed with the Board
For the residents at: 1743 Leybourne Loop, and 2433 Nesslewood Dr, there were no trees installed per the plan. If the Board wants to authorize (at the CDD’s additional expense) the trees in these areas there is nothing as far as I know to preclude planting at these sites, however I have no idea what is underground
For the recent installation, a species substitution was required as Simpson’s Stopper are unavailable in the required size. I sought out alternatives and this was the best option to us. That kept the cost in check.
Tree bags are being installed as we speek and we have an issue with damage to some of the existing bag onsite, I am working on an option/alternative
Tree bags are to be filled when needed as set forth by the contractor warranting them. I have instructed them that the current situation is in need of change and was assured that they were being monitored. I will advise as this progresses.
It appears that Mid Florida has completed all tree removals for phase 4 during this phase and will not be asking the CDD for any monies for this removal
The 31325 Anniston Mound at easement area has been addressed and Aventura to remedy this asap.
Any questions please call me Ron Litts
I.S.A. Certified Arborist FL-0996A 727-207-1002

1

Subject:	FW: Phase 4 tree removal

From: Ron Litts <ronlitts@gmail.com>
Sent: Monday, December 09, 2019 1:28 PM
To: Matthew E. Huber <MHuber@rizzetta.com>; Vivek K. Babbar <VBabbar@srvlegal.com>
Subject: Phase 4 tree removal

As Mid Florida got carried away with tree removal we will not be receiving any quote or invoice for the entire phase 4 removals... They are gone...

Ron Litts
I.S.A. Certified Arborist FL‐0996A 727‐207‐1002

1

Tab 4

RESOLUTION 2020-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE MEADOW POINTE III COMMUNITY DEVELOPMENT DISTRICT AMENDING THE FISCAL YEAR 2018/2019 GENERAL FUND BUDGET; AND PROVIDING FOR AN EFFECTIVE DATE

WHEREAS, the Meadow Pointe III Community Development District (hereinafter the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within Pasco County, Florida; and

WHEREAS, the Board of Supervisors of the District (hereinafter the “Board”), adopted a General Fund Budget for Fiscal Year 2018/2019, and

WHEREAS, the Board desires to reallocate funds budgeted to reflect reappropriated Revenues and Expenses approved during the Fiscal Year.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE MEADOW POINTE III COMMUNITY DEVELOPMENT DISTRICT THE FOLLOWING:

Section 1. The General Fund Budget is hereby amended in accordance with Exhibit “A”
attached hereto.

Section 2. This Resolution shall become effective immediately upon its adoption.

Section 3.	In accordance with Florida Statute 189.016, the amended budget shall be posted on the District’s official website within five (5) days after adoption.

PASSED AND ADOPTED THIS 18th DAY OF DECEMBER, 2019.

MEADOW POINTE III COMMUNITY DEVELOPMENT DISTRICT

CHAIRMAN/ VICE CHAIRMAN

ATTEST:

SECRETARY / ASST. SECRETARY

Exhibit A

Amended Fiscal Year 2017/2018 General Fund Budget

Chart of Accounts Classification	Current Annual Budget for
2018/2019	Proposed Annual Budget for
2018/2019	
			
REVENUES			
Interest Earnings		$	20,939	
Special Assessments			
Tax Roll*	$ 1,760,309	$ 1,780,910	
Other Miscellaneous Revenues			
Miscellaneous Revenues	$	10,000	$	-	
Non-Resident Annual Fees		$	1,051	
Key Fobs	$	-	$	1,066	
Remotes	$	-	$	6,393	
Rentals	$	-	$	6,220	
Recording Fees	$	-	$	95	
Vending Machines	$	-	$	255	
Cell Tower Lease	$	28,262	$	32,759	
			
TOTAL REVENUES	$ 1,798,571	$ 1,849,688	
			
Balance Forward from Prior Year	$	-	$	50,000	
TOTAL REVENUES AND BALANCE FORWARD	$ 1,798,571	$ 1,899,688	

			
EXPENDITURES - ADMINISTRATIVE			
			
Legislative			
Supervisor Fees	$	16,000	$	13,800	
Financial & Administrative			
Administrative Services	$	5,800	$	5,800	
District Management	$	32,500	$	32,500	
District Engineer	$	20,000	$	20,275	
Disclosure Report	$	3,100	$	3,000	
Trustees Fees	$	10,000	$	10,649	
Tax Collector /Property Appraiser Fees	$	150	$	150	
Financial & Revenue Collections	$	5,000	$	5,000	
Accounting Services	$	21,000	$	21,000	
Auditing Services	$	3,675	$	3,675	
Arbitrage Rebate Calculation	$	1,950	$	1,000	
Assessment Roll	$	5,000	$	5,000	
Miscellaneous Mailings	$	2,500	$	-	
Public Officials Liability Insurance	$	3,850	$	2,750	
Legal Advertising	$	1,000	$	1,476	
Bank Fees	$	-	$	283	
Dues, Licenses & Fees	$	450	$	700	
Website Hosting, Maintenance, Backup (and	$	2,400	$	2,400	
Legal Counsel			
District Counsel	$	18,000	$	20,995	
			
Administrative Subtotal	$ 152,375	$	150,453	
			
EXPENDITURES - FIELD OPERATIONS			
			
Law Enforcement			
Deputy	$	94,000	$	99,654	
Electric Utility Services			
Utility Services	$	31,000	$	27,805	
Street Lights	$	98,000	$	98,717	
Garbage/Solid Waste Control Services			
Garbage - Residential	$ 203,400	$	172,656	
Garbage - Recreation Facility	$	800	$	792	
Solid Waste Assessment	$	1,000	$	934	
Water-Sewer Combination Services			
Utility Services - Recreation Facility	$	3,000	$	3,864	
Stormwater Control			
Mitigation Area Monitoring & Maintenance	$	4,810	$	1,255	
Aquatic Plant Replacement	$	7,500	$	-	
Aquatic Maintenance	$	65,000	$	64,596	
Stormwater Assessment	$	3,800	$	3,773	
Stormwater System Maintenance	$	5,000	$	2,100	
Other Physical Environment			
Field Services	$	15,000	$	8,700	
Property Insurance	$	6,427	$	6,305	
General Liability Insurance	$	3,850	$	3,604	
Flood Insurance	$	2,175	$	2,459	
Street Light Deposit Bond	$	650	$	-	
Entry & Walls Maintenance	$	5,000	$	250	

Chart of Accounts Classification	Current Annual Budget for
2018/2019	Proposed Annual Budget for
2018/2019	
Landscape Maintenance	$ 166,000	$	234,186	
Irrigation Maintenance & Repair	$	20,000	$	10,123	
Annual Color Rotation	$	20,000	$	12,800	
Landscape Replacement Plants, Shrubs, Trees	$	40,000	$	27,153	
Landscape - Mulch	$	38,000	$	26,746	
Landscape - Fertilizer Applications	$	30,000	$	29,025	
Tree Trimming Services	$	10,800	$	9,035	
Fire Ant Treatment	$	10,000	$	-	
Landscape - Pest Control	$	5,300	$	4,840	
Well Maintenance	$	6,000	$	-	
Lift Station Maintenance	$	10,000	$	1,388	
Wildlife Management Services	$	6,000	$	7,200	
Miscellaneous Expense	$	18,000	$	23,701	
Road & Street Facilities			
Gate Maintenance	$	20,000	$	40,497	
Gate Phone	$	7,500	$	8,108	
Sidewalk Repair & Maintenance	$	10,000	$	20,900	
Street Sign Repair & Replacement	$	1,000	$	-	
Roadway Repair & Maintenance	$	5,000	$	-	
Street Light Decorative Light Maintenance	$	2,000	$	200	
Parking Lot Repair & Maintenance	$	5,000	$	795	
Parks & Recreation			
Management Contract	$ 215,000	$	199,276	
Pool Repairs	$	5,000	$	1,195	
Pool/Water Park/Fountain Maintenance	$	5,000	$	13,740	
Facilities - Pest Control	$	550	$	744	
Facility A/C & Heating Maintenance & Repair	$	10,000	$	1,114	
Playground Equipment and Maintenance	$	1,500	$	1,013	
Operating Supplies	$	4,000	$	9,812	
Dog Waste Station Supplies	$	1,900	$	724	
Vehicle Maintenance	$	2,000	$	2,704	
Miscellaneous Expenses	$	5,000	$	4,983	
Security System Monitoring & Maintenance	$	2,000	$	10,555	
Clubhouse Internet, Cable & Phone	$	3,500	$	2,052	
Athletic/Park Court/Field Repairs	$	1,500	$	5,910	
Boardwalk and Bridge Maintenance	$	10,000	$	-	
Computer Support, Maintenance & Repair	$	1,000	$	497	
Fitness Equipment Maintenance & Repairs	$	2,000	$	741	
Special Events			
Special Events	$	7,500	$	2,772	
Street Tree Removal Program Phase 4			
Tree purchase	$ 100,000	$	119,480	
Street Tree Removal	$ 125,734	$	223,600	
Street Tree Install	$ 138,000	$	160,538	
Contingency			
Capital Outlay	$	24,000	$	33,624	
			
Field Operations Subtotal	$ 1,646,196	$ 1,749,235	

TOTAL EXPENDITURES	$ 1,798,571	$ 1,899,688	
			
EXCESS OF REVENUES OVER EXPENDITURES	$	-	$	-	

Tab 5

RESOLUTION 2020-02

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE MEADOW POINTE III COMMUNITY DEVELOPMENT DISTRICT DECLARING CERTAIN BOARDWALK IMPROVEMENTS CLOSED AND AUTHORIZING THE DISMANTLING OF THE BOARDWALK; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, the Meadow Pointe III Community Development District (the “District”) owns certain boardwalk improvements within the District as part of its nature trail in the wildlife preserve (the “Boardwalk”) as shown on the plans and specifications approved by Pasco County and the Southwest Florida Water Management District attached hereto as Exhibit A;

WHEREAS, the Boardwalk has undergone wear and tear and is currently in a state of disrepair and has been temporarily closed for a few months due to safety concerns;

WHEREAS, due to elevated groundwater conditions and other significant changes from the time when the Boardwalk was installed the ability of the District to cost effectively maintain, repair, and ensure the Boardwalk is able to adapt to future changing conditions is in question;

WHEREAS, the District received an estimate to simply repair the Boardwalk, with no assurances that the repaired Boardwalk would be usable as future conditions change, and such estimate would require expenditures in excess of $500,000;

WHEREAS, the Board of Supervisors of the District (the “Board”) received feedback from residents of the District and has determined that it is not in the best interests of the District and residents to expend funds to repair the Boardwalk when such funds can be better utilized in other manners;

WHEREAS, the Board requested District staff to review the historical usage of the Boardwalk and feedback from residents on the temporary closure of the Boardwalk and it was reported that the Boardwalk has not been heavily utilized or discussed as a popular amenity and there were no significant inquires into the temporary closure of the Boardwalk;

WHEREAS, the Board also requested District staff to research if the District has any obligations to maintain the Boardwalk in perpetuity and after performing a good faith effort in researching the issue and examining available public records the Board reasonably believes that no such duty exists;

WHEREAS, the Board desires to adopt this Resolution to formally declare the Boardwalk closed and authorize the dismantling of the Boardwalk.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD:

Incorporation of Recitals. The above recitals are true and correct and by this reference are incorporated as a material part of this Resolution.

Closure and Dismantling of Boardwalk. The Board hereby declares the Boardwalk closed and authorizes staff to dismantle the Boardwalk.

Conflicts. This Resolution replaces any resolution, policy, actions, or motion in conflict with this

{00082699.DOCX/}	Page 1 of 2

Resolution.

Severability. If any section or part of a section of this Resolution is declared invalid, unconstitutional, or inconsistent with any law or regulation, the validity, force and effect of any other section or part of a section of this Resolution shall not thereby be affected or impaired unless it clearly appears that such other section or part of a section of this Resolution is wholly or necessarily dependent upon the section or part of a section so held to be invalid or unconstitutional.

Effective Date. This Resolution shall become effective immediately upon its adoption and shall remain in effect unless rescinded, repealed, replaced, or superseded.

PASSED AND ADOPTED THIS 18TH DAY OF DECEMBER, 2019.

Attest:

Meadow Pointe III
Community Development District

 	

Matthew Huber Assistant Secretary

Michael Hall
Chair of the Board of Supervisors

{00082699.DOCX/}	Page 2 of 2

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Exhibit A

LEGEND 
- - - - - - - - - - - - -	AT GRADE MULCH TRAIL
BOARDWALK (6 ' WIDTH) SEE ATTACHED CONSTRUCTION

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DRAWINGS. FIELD LOCATED TO AVOID TREES.
BOARDWALK AROUND DRAINAGE STRUCTURE
SWFWMD APPROVED WETLAND Llt'J�
FEMA LINE (Panel No. 120230 0450 E, Sept. 30, 1 992)

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177.82 feat; thence S.8T48'43"W., 66. 16 feet; thence

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CO1 NSJ,     PRYErnioCTg:,inItQbNI'o  cNorOTEatOnSw,:ncertion,  the  Contractor  •hall  ·obtain  from  the

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ctlhto,olnstdiptairooll njecsoctnso. ftrauItlcl tIipason(Jrtmhoecict..,aUpC'iyonaltndiHotrfacaaotplrl0pefrp'osienvrtare.lcMs■o.pmnotpnsClIH'ioalbnnrltl�mritoaylctstowtoitrrheoisl<Jsstthedaeulrsaoto         ond  DOT  Speelflcotlono,  lotnt  editions.

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The  rem-aindurber  of  the  propoeed  rights-of-way  to  be  seeded  and

GE1N. ERAiOwnerNO/TESDev� eloper:	MTaea0m9dowpaG,ulsPfo<,;Lnnd3to3o6dIeI3I  ACvDOllo,  Suite  1 00

2.    Englheer/Su.voyor:	HolT2(od2mt1 2pole) S,2Asw5FaJlosocn-rnid5loJoAtv11oens33806,ueInc.

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J,  The  Site  Subc    tractor  sh(8oU1 Jbe)25Jres-2po47n8sible  for  installation  and 54..  CPpDlooDnlOllstotInloltreengroupadedir ndofnorwdotetroreplacer/ilroloolnfoomlllonluwoahoutslchonolyn,  ons.otneefordedengboaineeiori, ndgueueteo•

N.34" 1 7'09'E.,  50.79  feet;  then..  N.26"58'48'E.,  39.92  feet:
N.45"00'00"w.,   1 20.00  feet;  thence  N.2S-30'20'W.,   1 1 1 .75  feet;

4N.fe0e1,t25";41t7'55henfeect;'We t.,hNe.7nc1 56"e,7238N'44.feet;63""W1 4., 'th113e9'Wnc.7e9.,  N.f1ee31,t3"1;21t6'42"E.,hfeeetnc;e thNa.27.863nce9'35'08fee"Wt; .,

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to  Pasoo  County  righta-of-way  with  utility  companies  In 

- mulching of the balonce of the pond !roots (Including pond

1 6"  from-tlleiudlngbacktheoforceaurbbtlo,  ond•  NWHed), inciaoddonl!ICJd  rnaull cohlnmginoimf uamnyof

7.    Jdl  t...ii:JS1,,,rface  c�r\.letioo  ahatl  comply  with  th•  "Trench

8.    Sllort-e,ccctiuOfl.,lopatictonicocno■u, ml  uShofJtotionay  o-gnrdeaHteoair ththaAdn mthelnlstlerosatelorn o(rOS12HA)inches

17.  TSheeWroFsibWoordoMnO.cwoonl-ktroils lstoprbeoposedcona.tructedThis  hbyas hbeonedn,  tohpeprreofveorde, bn)'o

IllofC•ndityaa/opCsmouleoincpnitetymticum4ot:cIondontorhdisiatrdsigoareonho• astHIenrIncwtheloludeU IhSWfWIIa■a aoddInNWoDlnclingcpeeo,ordrmf0o1niatc,ll•eI•fponIwIoithppod■lieotceemoobtbolendenllo.nilarda,gm"'*"'""ta pt,e,roj.,.ec,t  oreo  with  o  elope  of  4: I   or  steeper.

Contrf>Ctor  to  submit  shop  drowinc.i•  prior  to  construction.

I12I ,. cPBooonrosjl;d,e�wtot•llkie$onlh, wooalnlhdlnnortefEMAmlmovedpe■dPontioncfloew45coo0fnoswtfraut500certJ.on,  PIsono!co�ete.n-

9I .O. OnacErootlyn.ts9'ifnellrouuntcut,.ocionfoncBeotonrsohstrulro, dawifnlceyneedtfioonDr rie.ll-olustdn, porlcalsnrthalpoiolnl nrtgbeoloonftmlytto.ohlnislbeoprolnededjeolcttgnedh. roFugutuhoonreudt buil

16.   Faondr  sepcluarciatyrd.reasons,  the:  north  end  of  the  trail  ties  Into  the

1 20230  0450  E,  revised   September  30,  1 992.

thence  N.85'1 1 ' 16 'E.,  1 4. 1 7  feet;  thence  S.74°20'53"E.,  42.85

5thefee5.t3nc;2ethenIHN,54"cI;e t5hS7e.'8nc482'e4'E1S.',5.5J'62"6EO..0J, 6' 41 68feet'.0E2.,;  3ftHhe1 .t5-; 1 thencfeeN ,t7;e9't3hS8e.7'nc53"9e"1E5.',431'E6.05.,

S.J4"29'J4'E.,  202.6"  feet;  thence  N. I S-37'52'E.,  25.44  feet;

S.35°20' 1 8'E.,   1 33.28  feel;  thence  S.89'44'52'E. ,  264.92  feet;

oNthf.oOeruncT4eo5id'N,291Sec'W4'5.,tJio'8n3."W3�51 , fSe1e.008l9'; .9t5h96e'n2fce5eel;'WN.,th.35'10nc21 0.•2'43S.5'Wf8M9'!1.,t; 6'8the5.254nce�8  .f,ojti1_t;64.95

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6, Sito clearing shall be performed per the approved con■1ructlon

13. Wetland and upland enhoneement areas entail plantl�• only,

24. 14 feet;  thence S.1 T52'21 'E., 24.89 feet; thence	0

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14..  PEntxicreoanrcsiceahiseartcrohesnwat,aotrktonioo.nsbesttruomcobtuwereesdmo. awednd  caonnsid sctonsofispit conficsltganbolegoanpod st

St1t..he3.4. t51n;2'0ce!1'-'cf'eeNJ.5t8;•3"oEt.40.llonN .5'.36"34c3e.2"1E53S.',.46f53"e1e'6tE1.;21.,9't5h500ef"een.E4.:..t0,;  S1ft"he2.11.09'tn;7c0et4hof'e3Nen4.tc64;'E,;"2t.,hN0en.1'69'221c7.e8'5E0.',4fe11et'0E4;..77

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7	Safety Act... Th-e Contractor :lhatl ensure that the method of

Clubhouse  patio.    Therefor..  hondic<Jp  parkinQ  is  provided

thence S.00'1 0'00'W., 1 982.36 feet; thence olong a line ')M,9

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trench  protection  end  c onstruction  is  ln  compliance  with  the
or one-half the depth of the a.�totlon barrier shall be

-aaliliQoonHcmibaeetnetsth,oefIf rtecheopoonupnoraoclpbtoell■dltyedbyoef rtohthoeelonOCwoconentnrr,tacro•tliorll o.sntdoHkohoeeldttlhl e&limit  Its

Q.     O\Jrir1,gbimemuenlanddlala'#tefulyalterationl  troemrovemtodvonoeanvdeconstructionopletaoctedion in�upl�activities,raunbdblno9reooitar, t1hollo place soil

1 9,  Thrneoo&µr,-t  lbetiaofanoftfechifslteooddproplojecar inet.ncimuEpmxociberatit nea,gd:s . db)'orairnboe:saguaelrdt  wostafrluktchtciusornepssrtoruwjecciltl tion..

These  ar8Q,  shoulo  hove  os  high  a  plant  coveraQ•  as   possible,  for

Aotoldl er•pore,eiotshmsit•iosa,n,in�dceooubnnirpisrmetoh, el aniotoslaivtot•eafnltluoasntn,llyoecnsaokniansondttdrhuwecIirwntt,shoitisnnaellatmohatioeptpenrdnorcovipoel,ladinrmedbotynocafhttiiheneoon,ytCr•o•unty,

close  to  the  Clubhouse  door  for  eoaiest  access.
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SHEET	1	OF	1	SHEEIS 

Tab 6

Meadow Pointe III Community Development District

Recreational Facilities Policies

Adopted 	, 2020

{00082700.DOCX/}

Definitions

“Board” shall mean the District’s Board of Supervisors.

“Clubhouse Manager” – shall mean the person or firm so designated by the Board to manage the Recreational Facilities.

“Clubhouse Staff” – shall mean the Clubhouse Manager, including their employees, or such other individuals so designated by the Board to operate the Recreational Facilities.

“District” shall mean the Meadow Pointe III Community Development District.

“District Manager” shall mean the professional management company with which the District has contracted to provide management services to the District.

“District’s website” – shall mean [http://meadowpointe3.org]

“Guest” shall mean any individual who is invited by a Patron and must be accompanied to use the Recreational Facilities by a Patron.

“Reciprocal Amenity Annual User Fee” shall mean the fee established by the Board for any person that wishes to become a Meadow Pointe Member. The amount of the user fee is set forth herein, and that amount is subject to change based on Board action at a noticed public hearing.

“Meadow Pointe Member” shall mean any individual not owning property in the District, but who owns property or is a tenant of a property located in the Meadow Pointe II or IV CDDs and who has paid the Reciprocal Amenity Annual User Fee to the District for use of the Recreational Facilities.

“Non-Resident Annual User Fee” shall mean the fee established by the Board for any person that wishes to become a Non-Resident Member. The amount of the user fee is set forth herein, and that amount is subject to change based on Board action at a noticed public hearing.

“Non-Resident Member” shall mean any individual not owning property in the District who has paid the Non-Resident Annual User Fee to the District for use of the Recreational Facilities.

“Patron” shall mean Residents, Meadow Pointe Members, Non-Resident Members, and Tenants, including and members of the households of any of the foregoing.

“Recreational Facilities” shall mean the properties and areas owned by the District intended for recreational use, including but limited to, the clubhouse, fitness room, pool, splash area, basketball courts, tennis courts, shuffleboard courts, multi-purpose court, playground, community park, and adjacent parking lot together with their appurtenant facilities and areas.

“Renter” shall mean any person who rents certain portions or spaces of the Recreational Facilities for specified events pursuant to the approval of the District staff.

“Resident” shall mean any person, spouse or registered domestic partner of a person or family owning property within the District.

“Tenant” shall mean any tenant residing in a Resident’s home pursuant to a valid rental or lease agreement.

{00082700.DOCX/}	Page 2 of 13

Enforcement of Policies

The Board, the District Manager, and any Clubhouse Staff shall have full authority to enforce these policies. However, the Chair or Vice-Chair of the Board and the District Manager shall have the authority to waive strict application of any of these policies when prudent, necessary, or in the best interest of the District and its Patrons and their Guests. Such a temporary waiver of any policy shall not constitute a continuous, ongoing waiver of said policy.

Use of Recreational Facilities at Your Own Risk

Patrons and their Guests are welcome to enjoy the Recreational Facilities at their own risk and pursuant to the District’s rules and policies. The District does not provide on-site staff dedicated for the purpose of monitoring the use of the Recreational Facilities or safety of the Patrons, Renters, or their Guests. The District will not accept responsibility for any injuries from the use of the Recreational Facilities or damage or theft of personal property.
Persons interested in using the Recreational Facilities are encouraged to consult with a physician prior to commencing a physical fitness program.

Key Fobs

The District operates an access system for entry into certain Recreational Facilities equipped with access systems to ensure that only Patrons and their Guests enjoy such facilities.

The District does not issue free initial key fobs.

If the current Residents sell their property, then they may transfer their key fobs to the purchaser of their home. If no transfer is made, then the new owners may purchase a key fob from the District for a non-refundable fee of $25.00 per card.

Tenants who have proof of a valid rental agreement will be issued key fobs after they pay the District a non-refundable fee of $25.00 per key fob.

There is a $25.00 non-refundable fee to replace a lost key fob or to purchase an additional key fob. No more than 4 key fobs (issued to those 16 years or older) may be held by any household at any time.

Under no circumstance should a Patron provide their key fobs to another person to allow them to utilize the Recreational Facilities. To obtain a key fob, proof of residence (Driver’s License, State ID, utility bill or a vehicle registration) is required.

Meadow Pointe Members will be able to use their key fobs for the Recreational Facilities equipped with access systems if they pay the Reciprocal Amenity Annual User Fee.

Pursuant to industry best management practices the District purges its key fob database system every 4 years and requires Patrons to visit the clubhouse to re-activate their key fobs. The District will provide at least 2 months’ notice prior to purging the database.

{00082700.DOCX/}	Page 3 of 13

General Policies

The Board reserves the right to amend, modify, or delete, in part or in their entirety, these policies at a duly-noticed Board meeting and will notify the Patrons of any changes by posting such changes on the District’s website. However, in order to change or modify rates or fees beyond any increases that may be specifically allowed for by the District’s rules and regulations, the Board must hold a duly-noticed public hearing.

Each Patron household may bring no more than 7 persons as Guests to the Recreational Facilities at one time. This section does not apply to any Renters, if space has been rented then the number of Patron’s attendees shall be limited applicable policies or by the capacity of such space.

All Patrons and their Guests shall abide by and comply with any and all federal, state and local laws and ordinances while present at or utilizing the Recreational Facilities and shall ensure that any minor for whom they are responsible also complies with the same.

All Patrons and their Guests using the Recreational Facilities are expected to conduct themselves in a responsible, courteous, respectful, and safe manner, in compliance with all District policies, and rules governing the Recreational Facilities. Violation of the District’s Policies and/or misuse or destruction of Recreational Facilities equipment may result in the suspension or termination of privileges with respect to the offending Patron in accordance with the policies set forth herein.

Upon the District’s insurance carrier’s recommendation to ensure that the District mitigates children’s exposure to injury, children under 16 years of age must be accompanied by a parent, guardian, or adult Patron, 18 years of age or older. This policy is meant to follow the sound public policy and determination of appropriate age for minors to assume responsibility for their actions in accordance with the State of Florida’s requirements for obtaining a Florida’s driver license.

Patrons, Renters, or their Guests shall not bring, serve, or consume alcoholic beverages at the Recreational Facilities without authorization by the Board.

The Recreational Facilities is available for use by Patrons and their Guests during normal operating hours to be established and posted by the District.

Patrons are responsible for any damage, contamination, pollution, or other such action they or their Guests cause to District property and will be responsible for the costs associated with repairing, treating, remediating, or fixing such District property.

Patrons are responsible for any and all actions taken by any of their Guests. Violation by a Guest of any of these policies as set forth by the District could result in loss of the privileges and/or membership of that Patron.

All Patrons and their Guests may be required to present a valid government issued identification card in order to gain access to the Recreational Facilities.

No Patron or Guest wearing a wet bathing suit may sit on the indoor clubhouse furniture.

Vehicles must be parked in designated areas. Vehicles must not be parked on grass lawns, in any way which blocks the normal flow of traffic or in any way that limits the ability of emergency

{00082700.DOCX/}	Page 4 of 13

service workers to respond to situations. The District Manager reserves the right to waive this parking restriction in the event overflow parking is needed for a large event. Overnight parking for vehicles of any kind in the parking lot will be only be allowed with permission from the District Manager.

Except for designated parking areas, off-road motorbikes/vehicles are prohibited on all property owned, maintained and operated by the District including, but not limited to, the Recreational Facilities.

Fireworks of any kind are not permitted anywhere at or in the Recreational Facilities or adjacent areas; however, notwithstanding this general prohibition, the Board may approve the use of fireworks over a body of water.

Only District contractors, vendors, or authorized personnel are allowed in the service areas of the Recreational Facilities.

Except for District contractors, vendors, or authorized personnel, no watercrafts of any kind are allowed in any District stormwater ponds.

No fishing or swimming is permitted in any District stormwater ponds.

Audio or Video playing devices must be kept at reasonable volumes.

No signage or advertisements shall be posted or circulated within the Recreational Facilities property or other District property.

The Recreational Facilities shall not be used for commercial purposes without written permission from the District Manager or Clubhouse Manager. The term “commercial purposes” shall mean those activities which involve, in any way, the provision of goods or services for compensation or advertising. Any use of the Recreational Facilities on a regular basis for commercial purposes must be presented to the Board and if approved an agreement will need to be signed and appropriate certificate of insurance may be required.

The District Manager or Clubhouse Manager have the right to authorize all programs and activities, including the number of participants, usage of equipment and supplies etc., at the Recreational Facilities, except user and rental fees that have been established by the Board. The District Manager or Clubhouse Manager also have the right to authorize management sponsored events and programs to better serve the Patrons, and to reserve any Recreational Facilities for said events (if the schedule permits) and to collect revenue for those services provided. This includes, but is not limited to, various athletic events, cultural programs and social events. Should the District be entitled to any of these revenues based on its established rental or usage fees, the District Manager will coordinate the compensation from such programs or events to the District accordingly.

For any emergencies, please call 911. Afterwards please report all emergencies and injuries to the Clubhouse Manager as well as the District Manager via the contact information on the District’s website.

All malfunctioning or broken equipment should immediately be reported to the District Manager via the contact information on the District’s website.

{00082700.DOCX/}	Page 5 of 13

Designation of Tenant to Use Resident’s Membership Privileges

Residents who rent or lease out their home shall have the right to designate the Tenant of their home as the beneficial users of the Resident’s membership privileges for purposes of Recreational Facilities use.

A Tenant who is designated as the beneficial user of the Resident’s membership shall be entitled to the same rights and privileges to use the Recreational Facilities as a Resident. If the Resident does not designate the Tenant as a beneficial user of the Resident’s membership privileges, the Tenant will be required to pay the Non-Resident Annual User Fee to acquire a membership, unless that Tenant is a Guest.

During the period when a Tenant is designated as the beneficial user of the membership, the Resident shall not be entitled to use the Recreational Facilities with respect to that membership.

Pets and Service Animals Policies

Dogs or other pets (with the exception of Service Animals- defined below) are not permitted on or within the Recreational Facilities. A “Service Animal” includes dogs or other pets trained to do work or perform tasks for an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability. A Service Animal must be kept under the control of its handler by leash or harness, unless doing so interferes with the Service Animal’s work or tasks or the individual’s disability prevents doing so. The District may remove the Service Animal under the following conditions:

The Service Animal is out of control and its handler fails to take effective measures to control it
The Service Animal is not housebroken; or
The Service Animal’s behavior poses a direct threat to the health and safety of others.

The District is prohibited from asking about the nature or extent of an individual’s disability in order to determine whether an animal is a Service Animal or pet. However, the District may ask whether an animal is a Service Animal required because of a disability and what work or tasks the animal has been trained to perform. Where dogs or other pets are permitted on the grounds, they must be leashed. Owners of any pets are responsible for picking up after their pets as a courtesy to residents.

{00082700.DOCX/}	Page 6 of 13

Pool and Splash Area Policies

There is no lifeguard on duty.
Swimming is permitted only during posted swimming hours.
No one should use the pool or splash area during inclement weather (especially when lightning is present).
Proper swimwear is required. Loose clothing, especially with strings, is prohibited.
Children under 3 years of age and those who are not reliably toilet trained, must wear rubber lined swim diapers and a swimsuit over the swim diaper.
The changing of diapers or clothes should only be done in the restrooms.
No glass containers are permitted in the fenced pool or splash area.
No Food or Beverages are permitted in the pool, splash area, or on the wet deck.
Patrons and their Guests should shower before entering the pool or splash area.
The pool furniture may not be reserved and is on a first-come basis for usage.
Pool furniture must be kept ten feet from the pools edge at all times.
Pool Furniture should not be removed from the fenced pool or splash area.
No profanity, harassment, diving, running, rough housing, chicken fighting, or horseplay is permitted.
No skates, skateboards, scooters, or bicycles are permitted within the fenced pool or splash area.
No Balls, Frisbees, Squirt Guns, etc… allowed in the fenced pool or splash area. Toys that are allowed must be made with soft material.
Floatation devices are allowed provided they are used in a normal and safe manner.
Swimming lanes must be kept open when in use by lap swimmers.

Playground and Community Park Policies

Proper footwear and clothing is required. Loose clothing, especially with strings, is prohibited.
Mulch must not be picked up, thrown, or kicked for any reason.
No food, drinks, or gum are permitted at the playground.
No glass containers are permitted at the playground.
No jumping off from any climbing bar or platform.
Profanity, rough-housing, and disruptive behavior are prohibited.

Court Policies:

The courts may not be reserved. Usage is on a first-come basis.
No play when courts are wet (standing water).
Profanity, suggestive language and aggressive behavior will not be permitted.
Loud radio playing or excessive noises will not be permitted.
Show good sportsmanship at all times.
If other players are waiting to use the courts, all players are to retire at the end of one hour.
Proper attire must be worn while using the facilities (shorts & rubber soled athletic shoes).
No rough housing or horseplay is allowed on the courts.
No bicycles, skateboards, or roller blades/in-line skates or the like are permitted on the courts.
No food is allowed within 5 feet of the court edges, or on the courts.
Glass containers are strictly prohibited.
The basketball courts may be used for other sports provided they are not being used for basketball at the time and a rubber ball is used.
The multi-purpose court may be reserved for special events (contact the Clubhouse Manager).

{00082700.DOCX/}	Page 7 of 13

Fitness Room Policies:

Patrons 16 years of age and older are permitted to use the Fitness Room during designated operating hours.
Children within the range of 12 years of age and under 16 years of age are allowed under supervision by a parent or adult Patron, 18 years of age or older.
Upon the District’s insurance carrier’s recommendation to ensure that the District mitigates children’s exposure to injury, no children under the age of 12 are allowed in the Fitness Room at any time.
Guests may use the Fitness Room if accompanied by an adult Patron, 18 years of age or older.
Appropriate clothing and athletic footwear (covering the entire foot) must be worn at all times in the Fitness Room. Appropriate clothing includes t-shirts, shorts, leotards, and/or sweat suits.
Food (including chewing gum) is not permitted within the Fitness Room.
Beverages, however, are permitted in the Fitness Room if contained in non-breakable containers with screw top or sealed lids. Alcoholic beverages are not permitted.
Each individual is responsible for wiping off fitness equipment after use.
Prior to the use of any personal trainer at the Recreational Facilities, the personal trainer must enter into an agreement with the District and provide evidence of acceptable training certificates and insurance.
Hand chalk is not permitted to be used in the Fitness Room.
Music and/or digital media players are not permitted unless they are personal units equipped with headphones. However, Clubhouse Staff is permitted to play music throughout the Recreational Facilities.
No bags, gear, or jackets are permitted on the floor of the Fitness Room or on the fitness equipment.
Weights or other fitness equipment may not be removed from the Fitness Room.
Use of cardiovascular equipment shall be limited to 30-minute periods and individuals shall alternate between multiple sets on weight equipment if other individuals are waiting.
Please return weights and other fitness equipment to the proper location after use.
Any fitness program operated and run by Clubhouse Staff may have priority over other users of the Fitness Room.

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Reciprocal Amenity Annual User Fee

To promote the master planned community known as “Meadow Pointe” the District along with Meadow Pointe II and Meadow Pointe IV have agreed to permit residents of all three CDDs to enjoy the use of many of the shared amenities and recreational features as detailed in their reciprocal joint use agreements and subject to the policies of each CDD.

Anyone who desires to become a Meadow Pointe Member will be required to pay a fair and reasonable Reciprocal Amenity Annual User Fee of $75, payable in advance, for a membership for use of the Recreational Facilities on a year to year basis. The rate for an individual is the same as for a family. Upon purchase of the membership, the Meadow Pointe Member is entitled to 2 key fobs for a family unit. Membership becomes effective upon the date full payment of the Reciprocal Amenity Annual User Fee and the Meadow Pointe Member Application are received by the District.. The Reciprocal Amenity Annual User Fee rate is subject to change from year to year based upon the costs of operation of the Recreational Facilities.

These fees cover the cost of the key fobs and administrative costs associated with maintaining the access system. These fees are discounted from the Non-Resident Annual User Fee of the District because of the opportunities District residents have to enjoy the shared recreational features of Meadow Pointe II and Meadow Pointe IV. The Board may elect to cap the number of Meadow Pointe Members to account for size and capacity limitations of the Recreational Facilities.

Non-Resident Annual User Fee

The residents of the District pay both debt assessments and annual operation and maintenance assessments in exchange for the benefits provided by the District’s infrastructure and services, including but not limited to the Recreational Facilities. To be fair and equitable to the residents of the District, any person who wish to enjoy the Recreational Facilities will be required to pay a fair and reasonable user fee that covers a proportional share of the District’s infrastructure expenses and operation and maintenance expenses of the Recreational Facilities and the requisite supporting infrastructure. The Board may elect to cap the number of Non-Resident Members to account for size and capacity limitations of the Recreational Facilities.

Anyone who desires to become a Non-Resident Member may purchase an annual membership for use of the Recreational Facilities on a year to year basis. The Non-Resident Annual User Fee is $1,800 per household, payable in advance. The rate for an individual is the same as for a family. Upon purchase of the membership, the Non-Resident Member is entitled to 2 key fobs for a family unit. Membership becomes effective upon the date full payment of the Non-Resident Annual User Fee and the Non-Resident Member Application are received by the District.. The Non-Resident Annual User Fee rate is subject to change from year to year based upon the costs of operation of the Recreational Facilities.

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Rental Policies

The meeting rooms portion of the clubhouse may be rented for private events. The meeting rooms may be rented during non-regular hours. Rentals may be made by both Patrons and non-Patrons subject to the rates table below. Rentals may not be made by Patrons more than 4 months prior to the event. Rentals made by non-Patrons may be made no more than 3 months in advance of the event. Renters interested in doing so should contact the Clubhouse Manager regarding the anticipated date and time of the event to determine availability. Please note that the meeting rooms may be unavailable for private events on the following holidays and on surrounding dates:

Easter Sunday	Memorial Day Weekend	4th of July	
Labor Day Weekend	Thanksgiving	Christmas Eve	
Christmas Day	New Year’s Eve		

The District retains the right to reserve the Recreational Facilities and additional facilities for District use at any time. Since the revocation of access privileges impacts Patrons more than non-Patrons and since the District may have alternatives to enforce violations of the District’s rules and policies against Patrons, the fees associated with renting the space are higher for non-Patrons. These fees are solely intended to ensure that the District is reasonably compensated for renting the space and also are in place to ensure the District can recoup some costs in the event there is damage to the space.

Maximum Rental Duration. Rentals may be made for up to 4 total hours (including set-up and post-event cleanup)

Rental Fees: A non-refundable room rental fee will be charged according to the schedule below:

Patron Rates	$25	
non-Patron Rates	$250.00 for up to 20 attendees
$450.00 for 36 attendees or more, up to the maximum designated occupancy	

Deposit: A refundable deposit of $100.00 is required for any rental.

Rental Process: Renters interested in renting a room must submit to the Clubhouse Manager, no later than 14 days prior to the event, a completed Meeting Room Rental Application indicating the date of the event, the hours when the event will be held, a description of the event, the number of attendees that will be attending, and whether food or drinks (no alcohol is permitted) will be served. The Clubhouse Manager will determine if a Special Event Agreement (including evaluating if security services are needed to ensure public safety and any applicable costs will be the responsibility of the Renter along with naming the District as an additional insured) will need to be executed prior to use of the meeting rooms. Where determined by the Clubhouse Manager to be required, a properly executed Special Event Agreement, along with all documentation required therein, must be received by the Clubhouse Manager no less than 10 days prior to the date of the event. The Clubhouse Manager will review the Meeting Room Rental Application on a case-by- case basis and has the authority to reasonably deny a request. Denial of a request may be appealed to the Board for consideration.

Payment to the District upon Approval. Upon approval and no later than 10 days from the rental date Renters should submit a check or money order (no cash) to the Clubhouse Manager made

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payable to the Meadow Pointe III Community Development District for the rental fee (if applicable) and for the deposit (should be separate checks or money orders). Failure to submit the applicable payments in time may result in the room not being reserved. Checks will be cashed by the District prior to the event.

Cancellations: The Renter must provide written notice of cancellation to the Clubhouse Manager at least 10 days prior to the event. If the rental is cancelled less than 10 days prior to the event, 50% of the deposit will be retained as a cancellation fee and the remainder deposit will be returned to the Renter. Rental Fees are not subject to a refund.

Refund of Deposit. The District will issue a refund for the amount of the deposit following the event provided the Clubhouse Manager determines that there has been no damage to the Recreational Facilities and the premises has been properly cleaned after use. If the premises is not properly cleaned, the deposit will be kept for this purpose. To receive a full refund of the deposit, the following must be completed:
Ensure that all garbage is removed and placed in the outside receptacles.
Remove all displays, favors or remnants of the event.
Restore the furniture and other items to their original position.
Wipe off counters, table tops and sink area.
Replace garbage liner.
Clean out and wipe down the refrigerator, and all cabinets and appliances used. Clean any windows and doors in the rented room. Floor should be swept clean.
Ensure that no damage has occurred to the Recreational Facilities and its property.

If additional cleaning is required, the Renter will be liable for any expenses incurred by the District to hire an outside cleaning contractor. Additional cleaning costs shall first be subtracted from the amount of deposit. If the deposit is insufficient to cover all such cleaning costs, the Clubhouse Manager shall bill the Renter for the remaining balance. The Clubhouse Manager shall determine the amount of deposit to return, if any.

Additional Policies:
Renters renting the facilities are responsible for ensuring that their attendees adhere to the policies set forth herein.
Please note all policies remain in force for these special circumstances and the District has final say in these matters.
The volume of live or recorded music must not violate applicable Pasco County noise ordinances.
Additional liability insurance coverage will be required for certain events the District feels should require additional liability coverage on a case by case basis to be reviewed by the District Manager or Board. The District is to be named on these policies as an additional insured party.
Unless the Renter renting the facilities is a Patron, they shall not use any other portion of the Recreational Facilities.

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Suspension and Termination of Privileges

Violations. The privileges of a Patron to use the Recreational Facilities may be suspended or terminated if the Patron engages in any of the following behavior:
Submits false information on any application for use of the Recreational Facilities.
Permits the unauthorized use of a key fob.
Exhibits unsatisfactory behavior or appearance.
Fails to pay fees or assessments owed to the District in a proper and timely manner.
Fails to abide by any policies or rules established for the use of the Recreational Facilities.
Treats the District’s supervisors, contractors, or other representatives, or other Patrons, in an unreasonable or abusive manner.
Damages or destroys District property.
Engages in conduct that is improper or likely to endanger the welfare, safety, harmony or reputation of the District, or its supervisors, staff, facility management, contractors, or other representatives, or other Patrons.

Documentation of Violations. The Clubhouse Staff or District Manager shall record all violations, including repeat violations, on written incident reports and shall include the date, time, name of the parties involved, and nature of the violation. The Clubhouse Staff shall file such report with the District Manager within 24 hours of the incident. The District Manager shall maintain all records in accordance with public record laws.

Suspension by the Clubhouse Manager or District Manager
The Clubhouse Manager or District Manager may at any time suspend a Patron’s privileges to use the Recreational Facilities for committing any of the violations outlined above.
The Clubhouse Manager or District Manager shall ask the Patron to leave the Recreational Facilities immediately and shall call local law enforcement for assistance if the Patron fails to comply with the request.
Such suspension shall be for a maximum period of 30 consecutive days.
In determining the length of any suspension, the Clubhouse Manager or District Manager, shall take into account the nature of the conduct and any prior violations.

Appeal of Suspension
A Patron subject to a suspension may appeal the suspension to the District’s Board by filing a written request for an appeal, which written request shall be immediately sent to the District’s Chairperson with a copy to the District Manager.
The filing of a request for an appeal shall not result in the stay of the suspension.
The District shall consider the appeal at its next Board meeting and shall provide reasonable notice to the Patron of the Board meeting where the appeal will be considered.
At that meeting, the Board shall allow the Patron to appear and present statements and/or evidence on the Patron’s behalf, subject to any reasonable restrictions that the Board may impose.
The Board may take any action deemed by it in its sole discretion to be appropriate under the circumstances, including affirming, overturning or otherwise modifying the suspension, to address the appeal and any violations.
In determining the appropriate action to be taken, the Board shall take into account the nature of the violation and any prior violations.

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Longer Suspension or Termination of Privileges by the Board.
The Clubhouse Manager or District Manager may recommend to the Board, or the Board on its own initiative may elect to consider, a longer suspension or termination of a Patron’s privileges for committing any of the violations.
At least 15 days prior to any Board meeting where a longer suspension or termination is to be considered, the District shall send written notice of the meeting by United States mail to the Patron’s last known address.
Upon prior written request submitted by the Patron to the District at least 5 days prior to the meeting, the Board shall allow the Patron to appear at the meeting and present statements and/or evidence on the Patron’s behalf, subject to any reasonable restrictions that the Board may impose.
The Board may take any action deemed by it in its sole discretion to be appropriate under the circumstances to address the violations, including imposing a longer suspension or permanent termination of a Patron’s privileges to use the Recreation Facilities.
In determining the appropriate action to be taken, the Board shall take into account the nature of the violation and any prior violations.

Trespass. If a Patron subject to a suspension or termination is found on the premises, such Patron may be subject to arrest for trespassing.

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Meadow Pointe III Community Development District

Forms Related to the Recreational Facilities Policies

{00082701.DOCX/}

Incident Report

Date of Incident: 		Time of Incident: 	(am/pm)

Party Involved: 	Sex: Male/Female

Is this person 18 years or older?	Yes/No

If not, name of Parent or Guardian:  	

Mailing Address:  	

Was local law enforcement called? Yes/No

Description of what happened (include location):

Names, phone numbers, and addresses of who witnessed the incident:

Immediately Suspended: Yes/No

If yes, the reason: 	

Recommendation: 	

Name of Staff Member writing this report:  	

Signature of Staff Member writing this report:  	

Date:  	

{00082701.DOCX/}

Meadow Pointe Member Application

Date of Application:  	

Mailing Address:  	

Phone Number:  	

Email Address [optional]:  	

Total Number of Immediate Family Members:  	

Names of Adult Members (Age 18 or Older):  	

Number of Minor Children (Age 16 -18): 	_ Number of Minor Children (Age 15 or Younger):  	
Names of Minor Children and Ages: 	

By executing this application, I agree to abide and be bound by all terms and conditions of the District’s policies. I understand and acknowledge that I may access the District’s policies online at the District’s website at any time or may request a paper copy from the District Manager. I further acknowledge that I have read or had the opportunity to read the District’s policies prior to signing this application.

(signature)	(print name)

End of Application. Remainder of Form to be Completed by Clubhouse Staff

Date of Reciprocal Amenity Annual User Fee Payment:  		 Starting Date of Membership:           		 Ending Date of Membership:           	
Clubhouse Staff Member processing this Application:

(signature)	(print name)

{00082701.DOCX/}

Non-Resident Member Application

Date of Application:  	

Mailing Address:  	

Phone Number:  	

Email Address [optional]:  	

Total Number of Immediate Family Members:  	

Names of Adult Members (Age 18 or Older):  	

Number of Minor Children (Age 16 -18): 	_ Number of Minor Children (Age 15 or Younger):  	
Names of Minor Children and Ages: 	

By executing this application, I agree to abide and be bound by all terms and conditions of the District’s policies. I understand and acknowledge that I may access the District’s policies online at the District’s website at any time or may request a paper copy from the District Manager. I further acknowledge that I have read or had the opportunity to read the District’s policies prior to signing this application.

(signature)	(print name)

End of Application. Remainder of Form to be Completed by Clubhouse Staff

Date of Non-Resident User Fee Payment:  		 Starting Date of Membership:           		 Ending Date of Membership:           	
Clubhouse Staff Member processing this Application:

(signature)	(print name)

{00082701.DOCX/}

Meeting Room Rental Application

Name of Applicant and Individual Responsible for Rental:  	

Date of Application:  	

Requested Date:  	

Requested Time of Usage:  	

Description of Event: _ 	

Description of Food or Drinks (no Alcohol) to be Provided:  	

Total Number of Anticipated Attendees:  	

Mailing Address:  	

Phone Number:  	

Email Address [optional]:  	

By executing this application, I agree to abide and be bound by all terms and conditions of the District’s policies. I understand and acknowledge that I may access the District’s policies online at the District’s website at any time or may request a paper copy from the District Manager. I further acknowledge that I have read or had the opportunity to read the District’s policies prior to signing this application.

(signature)	(print name)

End of Application. Remainder of Form to be Completed by Clubhouse Manager

Amount of Rental Fee: [ ] $25 [ ] $250 or [ ] $450

Date on which Rental Fee Payment was received:  	

Date on which Deposit was received:  	

[ ] No need for a Special Event Agreement or [ ] Yes, there is a need for a Special Event Agreement

(signature of Clubhouse Manager)

{00082701.DOCX/}

Fee Survey 2019

Meadow Pointe Ill Amen ity Key Fob Gate Remote Event Room
Rental 36G

Event Room Deposit Amenity Annual Membership

Meadow Pointe II
Photo ID Cards

Gate Remote
Event Room 25G

Event Rooms 50G
Event Room Deposit
Amenity Annual Membership
Gym Annual Usage Meadow Pointe IV Amen ity Key Fob

Gate Remote Event Room Rental 36G Event Room Deposit Amenity Pass
pp/up to 4 guests

Meadow Pointe I Amenity Key Fob w/photo on file for 14-17yr olds (continued)
Gate Remotes Event Room Rental Yoga (vendor class)

Resident

2 Free, then $10ea
$30 ea
$50/4hours
$100/8hours

$100

Free for Owners & Renters

Free per resident Age 15 & older
$25 ea Free

Free

$ 100

Free

$10 PP
Free, then $25

$30 ea
$25/4 hrs

$100

Free

$5 ea
w/up to t guests

No Gates
$20/hour w/three month agreement

Other MP	Non MP Residents Residents

w/membership	N/A
N/A	N/A
$ 100/4hours	N/A

(w/$75

$200/8hours

membership)
$100	N/A
$75 1 Fob per	UNK family, up to 5
guests

Free	Free
w/membership pp	w/membership pp
N/A	N/A
MPI $ 100	N/A
MPlll,MP IV $50
MPI $200	N/A
MPlll,MPIV $100
$100	N/A
$75 pp	$800 pp

N/A	N/A
Free w/amenity	Free w/amenity pass	pass

$50

N/A	N/A
$50

$200	$200

$10 Daily	$10 Daily
$200 Monthly	$200 Monthly
$1749 Yearly	$1749 Yearly

N/A	N/A

$50

$50

Event Room Rental Small 35G	$35	$300	$300	
Event Room	$50	$300	$300	
Rental Medium				
48G				
Event Room		$300	$300	
Rental Large 60G				
Pool Cabana Rental 25G	Free	N/A	N/A	
Pool Cabana Deposit		N/A	N/A	
Event Room	$200	$300	$300	
Deposit Amenity	
Free	
$150 Monthly	N/A	

Membership	$1500 Yearly