MEADOW POINTE III COMMUNITY DEVELOPMENT DISTRICT
December 18 2019 Minutes of Meeting
Page 1

MINUTES OF MEETING
Each person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based.

MEADOW POINTE Ill COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors' of the Meadow Pointe Ill Community Development District was held on Wednesday, December 18, 2019 at 6:30
p.m. at the Meadow Pointe Ill Clubhouse, located at 1500 Meadow Pointe Blvd., Wesley Chapel, FL 33543.
Present and constituting a quorum:

Michael Hall Paul Carlucci Rick Daddio Glen Aleo
Also present were:
Matt Huber Susan Cali Vivek Babbar Jason Liggett Scott Carlson Paul Woods Jon Souers
Deputy Meagher Tonja Stewart
Audience
FIRST ORDER OF BUSINESS

Board Supervisor, Chairman Board Supervisor, Vice Chair
Board Supervisor, Assistant Secretary Board Supervisor, Assistant Secretary

District Manager, Rizzetta & Co. Clubhouse Manager
District Counsel, Straley Robin & Vericker LMP
LMP
OLM (Via Conference Call) later, in person
Yellowstone Community Sheriff
District Engineer, Stantec 0oined the meeting in progress via conference call)

Call to Order

Mr. Huber called the meeting to order and performed roll call confirming a quorum for the meeting.
SECOND ORDER OF BUSINESS	Audience Comments on Agenda Items
Audience comments were put forward regarding the trees that were recently installed as part of the tree project.

MEADOW POINTE III COMMUNITY DEVELOPMENT DISTRICT
December 18 2019 Minutes of Meeting
Page 2

THIRD ORDER OF BUSINESS

Consideration of Minutes of the Community Workshop and Board of Supervisors' Meeting held on November 20,2019

On a Motion by Mr. Daddio, seconded by Mr. Aleo, with all in favor, the Board of Supervisors approved the minutes of the Community Workshop and Board of Supervisors' Meeting held on November 20, 2019, as presented, for Meadow Pointe Ill Community Development District.

FOURTH ORDER OF BUSINESS	Consideration of Operation and
Maintenance Expenditures for November 2019
Mr. Hall inquired regarding debit charges and the RASI credit. Mr. Huber provided him the justification he was looking for.

On a Motion by Mr. Carlucci, seconded by Mr. Daddio, with all in favor, the Board of Supervisors approved the operations and maintenance expenditures for November 2019 ($200,614.16) for Meadow Pointe Ill Community Development District.

FIFTH ORDER OF BUSINESS	Consideration of Resolution 2020-02,
Declaring Boardwalk Closed
Mr. Babbar presented the history of the boardwalk, and the reasoning behind the
Board's decision to close it. Mr. Hall requested the area be blocked off, and "No Trespassing" signs posted. Discussion was held regarding the possibility of installing a 5 to 6 foot fence at either end of the boardwalk to discourage individuals from crossing it and any potential concern$ with other related areas. Ms. Cali opined that the Board might want to look at the sections of the trail with fitness equipment on it.

On a Motion by Mr. Carlucci, seconded by Mr. Aleo, with all in favor, the Board of Supervisors approved Resolution 2020-02, Declaring Boardwalk Closed for Meadow Pointe Ill Community Development District.

Mr. Babbar reviewed the draft recreational facilities policies and a brief discussion ensued. Mr. Huber will send the current and proposed rules to the Board of Supervisors for review prior to next month's meeting.
SIXTH ORDER OF BUSINESS	Consideration of Landscape Services
Proposals

MEADOW POINTE III COMMUNITY DEVELOPMENT DISTRICT
December 18 2019 Minutes of Meeting
Page 3
Discussions were held regarding the proposals received for landscape services. A ranking of the proposals was completed by the Board of Supervisors with Yellowstone Landscaping being selected as the highest ranked vendor with 470.3 points.

On a Motion by Mr. Aleo, seconded by Mr. Carlucci, with all in favor, the Board of Supervisors accepted the ranking of proposals naming Yellowstone Landscaping as the highest ranked bidder for Meadow Pointe Ill Community Development District.

On a Motion by Mr. Aleo, seconded by Mr. Carlucci, with all in favor, the Board of Supervisors authorized OLM to negotiate a contract with Yellowstone Landscaping the contract for Landscape Maintenance Services for Meadow Pointe Ill Community Development District.

On a Motion by Mr. Aleo, seconded by Mr. Daddio, with all in favor, the Board of Supervisors authorized Staff to terminate landscaping services with LMP as per the contract for Meadow Pointe Ill Community Development District.

It was noted that the official start date will be February 1st.
SEVENTH ORDER OF BUSINESS	Discussion Regarding Status of Street
Tree Project
Mr. Huber reviewed the update provided by Mr. Litts and his recommendations for planting the missing trees. He informed the Board of two requests from residents to have trees planted on their properties. Mr. Hall approved resident requests providing Mr. Litts ensures that the proper species of trees are planted, and underground hazards do not exist. Discussion was held regarding missing gator bags and the lack of ensuring that they remain filled as per the contract. Mr. Hall requested that Mr. Litts physically drive the project to ensure vendor performance. Mr. Hall requested that as-builts consisting of previous and new tree locations, along with current tree health be provided by Mr. Litts. It was noted that this may incur an additional cost and a proposal will be obtained. The tree species in Sheringham was also discussed.
Mr. Huber stated that the trees removed from phase four areas during the phase three removal were gratis.
EIGHTH ORDER OF BUSINESS	Consideration of Resolution 2020-01,
Amending FY 2018-2019 Budget
Huber.The Board discussed the amended budget and resolution as presented by Mr.
On a Motion by Mr. Daddio, seconded by Mr. Carlucci, with all in favor, the Board of Supervisors approved Resolution 2020-01, Amending FY 2018-2019 Budget for Meadow Pointe Ill Community Development District.

MEADOW POINTE Ill COMMUNITY DEVELOPMENT DISTRICT
December 18 2019 Minutes of Meeting
Page4

NINTH ORDER OF BUSINESS
Aquatic Systems

Staff Reports

It was noted that Ms. Stewart will be providing an update on the status of the damage during the January meeting.
Landscape Update
Mr. Liggett provided a brief update regarding the status of landscape related matters. It was noted that removal of the vines on the boundary walls was more involved than originally thought as the roots went under the wall.
Amenity Management
Ms. Cali spoke regarding her report, a recent event, and ongoing maintenance matters. A brief discussion was held regarding the project tracking sheet that will be updated weekly and distributed to the Board, replacement of the pressure washer and any reserve study impact, and authorization to increase both debit cards by $1,000 to assist with the timing of completion of projects. The Board directed Staff to increase the debit cards as discussed.
Mr. Huber confirmed that he would bring a proposal regarding clubhouse staffing levels to the January meeting.

District Management
Mr. Huber reminded the Board that the monthly MFS report is never completed for October and the next meeting is scheduled for January 15, 2020.
TENTH ORDER OF BUSINESS	Audience Comments
Audience comments were entertained regarding maintaining the gator bags, a potential wetland encroachment issue on Nesselwood and when the traffic light at Heatherstone and Old Woods will be installed. Staff will look into the encroachment issue to determine if it is a COD or HOA issue. Mr. Hall and Ms. Stewart provided an update on the timing for the installation of the street light, noting that the traffic study has indicated the need, however, there have been significant delays and changes to the plans driving up the cost, along with funding concerns with the Developer of Union Park. It was noted that once the building threshold has been met they will be forced to install the light. In the meantime, expressing concerns to Michael Moore will keep the issue on the County's radar.
A question was raised regarding the tree installation for phase four and the change in species. Mr. Huber confirmed that according to the proposal the only change is the one that Mr. Litts spoke to the Board about the lack of availability of the one species originally planned.

MEADOW POINTE Ill COMMUNITY DEVELOPMENT DISTRICT
December 18 2019 Minutes of Meeting
Page 5

ELEVENTH ORDER OF BUSINESS	Supervisor Requests
Mr. Hall spoke regarding residents replacing mailboxes with PVC ones and the possibility of setting a time frame from when they need to be done. Mr. Babbar stated that this is generally an HOA issue and not within the realm of COD control.
Mr. Hall provided a listing of items that he would like to have addressed, including the condition of various signs, entrance lights on the Whitlock Monument. He asked that a proposal to repair the lighting be included in the next agenda, along with an update on the cutbacks from LMP, Staffing from RASI, and street parking.
TWELFTH ORDER OF BUSINESS	District Engineer's Report
Ms. Stewart informed the Board that there are two areas of pond erosion that she will be obtaining proposals for them, but she is not looking to complete the project until next Spring. She spoke briefly regarding proposals for gutter and sidewalk repairs. Mr. Huber will get with her and authorize the work providing the total is below the $5,000 threshold.
Ms. Stewart recommended that the Board take some time to review the sidewalk inspection report and consider setting priority areas.
THIRTEENTHTH ORDER OF BUSINESS	Adjournment

On a Motion by Mr. Carlucci, seconded by Mr. Daddio, with all in favor, the Board of Supervisors adjourned the meeting at 8:06 p.m. for the Meadow Pointe Ill Community Development District.

Assistant Secretary	ChairmanNice Chairman