1 ne regu1ar  meeung  OT  me  1:::mara  OT   �upeN1sors·  OT  me  Meaaow  t-'01nte 111
Community Development District was held on Wednesday, September 18, 2019 at 6:30
p.m. at the Meadow Pointe Ill Clubhouse, located at 1500 Meadow Pointe Blvd., Wesley Chapel, FL 33543.
Present and constituting a quorum:

Michael Hall Paul Carlucci Rick Daddio John Johnson Glen Aleo
Also present were:
Matt Huber Tonja Stewart Susan Cali Vivek Babbar Jason Liggett Brian Mortilla Paul Woods Scott Smith Gregg Gruhl Audience
FIRST ORDER OF BUSINESS

Board Supervisor, Chairman Board Supervisor, Vice Chairman
Board Supervisor, Assistant Secretary Board Supervisor, Assistant Secretary Board Supervisor, Assistant Secretary

District Manager, Rizzetta & Co. District Engineer, Stantec (by phone) Clubhouse Manager
District Counsel, Straley Robin & Vericker LMP
LMP OLM
Rizzetta & Co. Rizzetta & Co.

Call to Order

Mr. Huber called the meeting to order and performed roll call confirming  a quorum for the meeting.
SECOND ORDER OF BUSINESS	Audience Comments on Agenda Items

There were no audience comments put forward at this time.

FOURTH ORDER OF BUSINESS	Consideration of Operation and
Maintenance Expenditures for August 2019

Mr. Huber responded to questions regarding the Spectrum bill.

On a Motion by Mr. Johnson, seconded by Mr. Daddio, with all in favor, the Board of Supervisors approved the operations and maintenance expenditures for August 2019 ($132,116.50) for Meadow Pointe Ill Community Development District.

FIFTH ORDER OF BUSINESS	Consideration of Resolution 2019-07,
Designating Assistant Secretary

Mr. Huber stated that with him serving as District Manager, it would be appropriate to add him as an Assistant Secretary for signatory purposes.

On a Motion by Mr. Johnson, seconded by Mr. Carlucci, with all in favor, the Board of Supervisors adopted Resolution 2019-07, adding Matthew Huber as an Assistant Secretary for Meadow Pointe Ill Community Development District.

SIXTH ORDER OF BUSINESS	Consideration of Landscape Proposals

There were no proposals presented at this time.

SEVENTH ORDER OF BUSINESS	Consideration of Insurance Proposal
and Invoice

Mr. Huber presented the EGIS insurance proposal and a brief discussion was held regarding how the pricing compares to last year.

On a Motion by Mr. Johnson, seconded by Mr. Carlucci, with all in favor, the Board of Supervisors approved the Egis Insurance proposal at a cost of $12,654.00 for Meadow Pointe Ill Community Development District.

Supervisors approved sending out the Instructor Survey Form for Meadow Pointe Ill Community Development District.

NINTH ORDER OF BUSINESS	Discussion Regarding Status of Street
Tree Project /Tree Proposal for Phase 2

Mr. Huber reviewed two changes from submitted by Mr. Litts. The resident at 31346 would like to install a Magnolia Tree in lieu of the proposed tree and the resident at 31408 would like the tree to be planted beside the large landscaped area in their yard.

Mr. Huber noted that Mr. Litts had approved the invoice from Aventura for Phase 3 in the amount of $37,000.  He also presented a proposal from Aventura in the amount of
$1,074 for the installation of two trees in Broughton Place as requested by residents.

On a Motion by Mr. Aleo, seconded by Mr. Carlucci, with all in favor, the Board of Supervisors approved the proposal from Aventura at a cost of $1,074 for Meadow Pointe Ill Community Development District.

TENTH ORDER OF BUSINESS	Continued Discussion Regarding User
Fees

Ms. Cali stated that currently the District charges $10.00 for replacement key fobs and new homeowners are issued two free ones, as are renters, who must provide a copy of their lease. New homeowners must present closing documents. Renters key fobs are activated for one year only. Ms. Kali confirmed that non-Meadow Pointe Ill residents are charged $75.00 for one fob that are good for one year. The Key fobs themselves cost $5.25 each and gate clickers are $208.90 for 20 remotes.

The Board asked that resident information be updated every four years with notices being posted on the bulletin board in the clubhouse and an e-blast sent to all residents informing them that all key fobs will be shut off every 4 years. It was noted that additional discussion should be included in a future public hearing on Amenities/Rates.

MEADOW POINTE Ill COMMUNITY DEVELOPMENT DISTRICT
September 18, 2019 Minutes of Meeting
Page4

ELEVENTH ORDER OF BUSINESS	Consideration of Holiday Lighting
Proposal

A brief discussion was held regarding the proposal from Decorating Elves for Holiday Lighting that used to be funded through the HOA in prior years. The HOA will continue to handle the community entrances. It was noted that wrapping the oak trees could be eliminated from the proposal and bring the cost down to $2,103.00.

On a Motion by Mr. Aleo, seconded by Mr. Carlucci, with all in favor, the Board of Supervisors approved the amended proposal from Decorating Elves ($2,103) for Meadow Pointe Ill Community Development District.

TWELFTH ORDER OF BUSINESS

Community  Deputy
Not Present.

District Counsel

Staff Reports

Mr. Babbar reviewed discussions had with the Meadow Pointe II Counsel pertaining to Right of Ways. He inquired as to whether the Board would like to hold a workshop with Meadow Pointe II, but no decision was made at this time.

A brief discussion was held regarding the need for further review of the Boardwalk history documents to ensure that there are no maintenance agreements in existence and if so, work towards removal. Ms. Stewart spoke briefly regarding an approved variance for the County Park Ordinance that exists that may relate to this matter.

Mr. Babbar presented the Vtech Global Agreement for Signature.

District Engineer
Ms. Stewart spoke regarding the upcoming sidewalk inspection and whether the Board wants to have a more complete inspection that provides a certificate ensuring ADA compliance or wants to continue with the standard inspection. She noted that it may add an additional cost of upwards of $100,000. A brief discussion ensued and the Board asked that Ms. Stewart clarify the options before making a decision.

Ms. Stewart noted that she has received a couple of complaints regarding sidewalk issues that need to be evaluated. A brief discussion regarding the cost of a proposal for gutter road repair at 1920 Folkstone Place. It was decided to hold off on this until Ms. Stewart does an inspection during a rain event.

Ms. Stewart updated the Board on the status of the Traffic signal at Oldswood and Meadow Pointe Blvd. that impacts Heatherstone and Union Park. She stated that the current ETA is 6 months and she will continue to follow-up with the Developer of Union Park.

MEADOW POINTE III COMMUNITY DEVELOPMENT DISTRICT
September 18, 2019 Minutes of Meeting
Page 5
Ms. Stewart addressed the paving issues in Hillhurst, explaining that it does not appear to be an asphalt issue but rather the need to install some gravel.

The Board noted various issues within the community that Ms. Stewart may need to address.

Field Operations Manager
Mr. Huber noted that the Waterway Inspection Report was not included in the agenda as it named Meadow Pointe II and he has requested a revised report.

Review of Field Inspection Report
Representatives from LMP addressed the field inspection report and the status of the weed pulling around the ponds.

Mr. Hall informed the Board of concerns he has observed throughout the community.

Amenity Management
Ms. Cali reviewed the monthly clubhouse management report with the Board.

Discussion was held regarding the adult themed event that is in the planning stages. It was stated that the Board envisioned more of an open house/wine tasting type event rather than an actual dinner as it felt that this would provide more information to residents and engage more of them. Ms. Cali explained that the proposal is for a buffet and the vendor holds the liquor license. Additional discussion was held regarding the licensing requirement to include a wine tasting event and options to address this matter. Shooting for a mid-December date to hold the event.

Mr. Hall reviewed a recent inspection he made of the community and expressed concerns with a few minor items (builder signs, street parking, call boxes, and some fencing and community entrances).

District Management
Mr. Huber presented the Monthly Financial Summary to the Board

Mr. Woods from OLM provided an update on the status of the landscape RFP process. He confirmed that the Board will set the start date for the new or continuing vendor and his firm will start the inspections with the turnover of the contract. Discussions were held regarding naming a Board liaison attending the OLM inspections. Mr. Johnson volunteered to be the liaison.

Mr. Huber stated that the field services contract with Rizzetta is scheduled to end November 30th in anticipation of a December 1st start date with OLM.

MEADOW POINTE Ill COMMUNITY DEVELOPMENT DISTRICT
September 18, 2019 Minutes of Meeting
Page 6
Mr. Huber informed the Board of a resident request to purchase a triangular shaped piece of District property near his home. He noted that he has reviewed the matter with District Counsel. Mr. Babbar opined that this would not be in the District's best interest and the Board agreed.

Mr. Huber reviewed the process of including certain documents in the agenda and providing others to the Board via Dropbox to save the District funds for cists of ADA remediation.

Mr. Scott presented an updated contract for Amenity Services that reflects the change in the billing process with staffing costs being handled on a bi-weekly basis. This allows for a means of holding more efficient payroll discussions. It emphasized that it reflects no changes to the scope of services or staffing levels. He asked that the Board take the next month to review the addendum and contact him with any questions before taking any action next month. Mr. Babbar confirmed that he has reviewed the contract and it conforms to acceptable standards.

Mr. Huber reminded the Board that the next meeting will be held October 16, 2019 at 6:30 p.m.

THIRTEENTH ORDER OF BUSINESS	Audience Comments

Audience comments were entertained regarding concerns with the dangerous situation with the Heatherstone community exit, missing gates in Whittlock, pond issues, possibility of getting a dog park, property by CVS that was purchased by Meadow Pointe II COD, tree install monitoring, as well as a few matters that were referred to the HOA. The Board indicated that there is no place in Meadow Pointe Ill COD.

FOURTEENTH ORDER OF BUSINESS	Supervisor Requests

Mr. Aleo asked that he be provided with a gate code to assist with his tree project visits. Mr. Hall recommended that all of the Board have universal remotes.

FIFTEENTH ORDER OF BUSINESS	Adjournment

On a Motion by Mr. Johnson, seconded by Mr. Daddio, with all in favor, the Board of Supervisors adjourned the meeting at 9:09 p.m. for the Meadow Po· · Ill Community Development District.

Assistant Secretary	ChairmanNice Chairman